Operations Team Assistant

The Dallas Opera (TDO) is a world-class performing arts organization based in the Dallas Arts
District in Dallas, TX, renowned for our outstanding mainstage and chamber opera productions.
With a reputation for artistic excellence, innovation, and community impact, TDO plays a vital
role in the cultural landscape of the Dallas-Fort Worth Metroplex and the international opera
scene.
This position is full-time, annual, exempt, and reports to the Operations Artistic Administrator
and works closely with the Operations Team. This position is integral to providing
administrative support to the Artistic Operations Administrator and the Company Management
Team.

Responsibilities
Specific duties include administration of Operations Team functions, including but not limited
to:
– Provide administrative support, as requested, to the Operations Production
Administrator, Company Manager, Associate Company Manager, Chorus Director and
Head of Music, Music Staff, Super Titles, and the Operations Artistic Administrator in
artistic development initiatives (e.g. Hart Institute for Women Conductors, Lone Star and
National Vocal Competitions)
– Assist Company Management by providing additional staffing at chorus rehearsals, all
major staging rehearsals, dress rehearsals, and performances.
– Assist the Operations Production Administrator with administrative tasks related to the
Chorus such as: Rehearsal logs, payroll, attendance tracking, correspondence with
choristers, and maintaining a relationship with chorus delegates. As well as
administrative tasks of Music Staff: hiring music staff, offer letters, payroll, scheduling,
budgeting, and show assignments.
– Create and disseminate notices for all TDO auditions both locally and travelling.
– Assist with Principal Artist, Chorus, Children’s Chorus, Super, Dancer, Actor, Music Staff,
and Orchestra auditions in collaboration with the appropriate TDO staff.
– Keep detailed records for TDO Artistic Administration including but not limited to
creating seasonal documentation for archival and future planning purposes, general
filing/record keeping, and taking minutes at all TDO Operations meetings.
– Work with the Orchestra Personnel Manager and provide administrative support as
required: seasonal orchestra onboarding (e.g., questionnaire creation and record
keeping), orchestra auditions (communication with orchestra audition candidates and
on-site support), and guest conductor evaluation surveys.
– Attends all Operations Team meetings
– Other duties as requested

Candidate Qualities
Traits and Characteristics
– Highly organized with attention to detail and deadlines
– Excellent interpersonal and communication skills
– Ability to balance multiple projects and deadlines at once
Skills, Knowledge, and Certification
– Passion for opera and/or a performing arts environment preferred
– Availability to work evenings and weekends during our performance season.
– Familiarity with technology and Microsoft Office including Outlook, Teams, and more.
Note that hybrid/remote positions will be provided with a laptop; however, employees
are expected to provide their own internet access if needed outside of the workplace.