Managing Director

Bloomsburg Theatre Ensemble (BTE) is seeking a dynamic, collaborative individual to serve as administrative and operational leader. The Managing Director (MD) is responsible to the Board of Trustees and the Ensemble for the overall administrative management of BTE which includes strategic planning, board relations, fiscal coordination and accountability, staff and venue management, revenue and audience development and community engagement. The MD ensures that BTE’s administrative systems, financial practices, and operational structures support the Ensemble’s artistic mission and longterm sustainability. The MD serves as liaison between the Ensemble and the Board in conjunction with an Artistic Lead.  Qualifications include leadership experience in nonprofit management preferably in theatre with strong financial, communication, and planning skills and the ability to work collaboratively.  A  passion for the performing arts and community engagement with a bachelor’s degree in arts administration, business administration, accounting, or related field and equivalent experience preferred



PRIMARY DUTIES

Financial Management
Formulate and execute the annual organizational budget in collaboration with the Ensemble, administrative staff, and Board
Provide accurate monthly financial reports to the Finance Committee and Board
Monitor, evaluate, recommend budgetary adjustments
Approve budgetary reallocations including payroll
Review and approve all departmental budgets
Ensure compliance with financial policies, internal controls, and audit requirements

Personnel Management
Recruit, hire, and evaluate administrative staff
Support the recruitment and hiring of the Resident Artists,
Conduct the annual evaluation of Resident Artists (in conjunction with the team 360 internal review)
Supervise and support the administrative staff
Provide administrative oversight and support to Resident Artists in coordination with the Artistic Lead
Oversee personnel policies, employee handbook updates, and implementation of HR practices
Maintain accurate personnel files and records related to benefits, employment and performance
Dismiss staff when necessary, after consultation with the Board
Dismiss Resident Artists when necessary, after consultation with the Artistic team and Board
It is not within the purview of the Managing Director to restructure the organization without Board approval
Conduct regular administrative staff meetings and maintain clear internal communication channels
Lead semi-monthly Tactical Ensemble meetings
Maintain transparent communication with all staff members

Departmental Oversight

Development
Set annual development strategy and goals in alignment with budgetary needs
Monitor progress on established goals on grants, fundraising and donor development and relations
Approve decisions related to fundraising events
Review and approve all grant proposals, grant budgets and financial reports
Manage relationships with major donors and cultivate new donor prospects
Conduct weekly meetings with Associate Managing Director to assess progress

Communications & Marketing
Approve the annual season brochure
Approve all seasonal marketing strategies, campaigns, and major communications decisions
Conduct weekly meetings with Communications Director to monitor progress

Box Office
Approve Box Office Manager communications with box office staff and volunteers
Review scheduling of Front of House staff
Work with Box Office Manager on group sales efforts
Coordinate Front of House coverage for Presented Events with Box Office Manager and Presented Events Production Coordinator
Conduct meetings as needed with Box Office Manager

Presented Events
Determine Season availability for Presented Events in coordination with the Company Manager
Source presenters for the Presented Events series in conjunction with the presented events committee
Ensure each Presented Event has a budget and a marketing plan
Schedule Presented Events in coordination with the Company Manager
Execute contracts with the presenters for the Presented Events Series after consultation with Presented Events production coordinator on technical requirements
Ensure contract compliance with presenters
Oversee facility rentals in collaboration with the Presented Events Production Coordinator
Hands-on involvement with marketing and promotion

Artistic
Review the financial implications of all education program proposals and ensure education initiatives align with organizational capacity, budget and mission
Collaborate with the Artistic Lead and Associate Managing Director on major technical or capital infrastructure purchases
Participate in the Season Planning and annual calendar process
Play selection – Optional play selection committee membership

Board Responsibilities
Attend all Board meetings and provide a Managing Director’s report
Serve on the Executive Committee, Finance Committee, and Budget Subcommittee
Participate in additional Board committees as necessary
Implement Board directives and ensure timely follow‑through
Support the Board in long‑range planning and organizational development

Other Duties
Maintain daily operations of the administrative office and ensure smooth organizational workflow
Approve all contract amounts; Mainstage contracts are drafted by the Company Manager
Communicate with business, political, and professional colleagues to advance BTE’s visibility and partnerships
Established as 1st point of contact for the fire/security alarm system

REQUIRED SKILLS & EXPERIENCE
Arts Administration and/or Non-Profit Financial Management experience
Exceptional organizational skills with attention to detail
Strong time management skills and ability to meet deadlines
Technology literacy: proficient in Microsoft Office and Google Suites
Familiar with office equipment, data entry, and creating and interpreting spreadsheets
Integrity: honest, trustworthy, and able to maintain confidentiality
Strong written and verbal communication skills
Comfort with multi-tasking and juggling multiple priorities at once
Team player with a collaborative spirit
An advocate for belonging, accessibility, and fairness
Experience with conflict management

PREFERRED SKILLS & EXPERIENCE
College degree in arts administration, business administration, accounting, or related field and equivalent experience
Experience with operationalizing belonging, accessibility and fairness in the workplace
Familiarity with Quickbooks
Passion for performing arts
Familiarity with and or willingness to learn CAD, Adobe, Canva and other artistic software platforms
Knowledge of the theatre industry trends, standards, and practices

PHYSICAL, TRAVEL, OTHER REQUIREMENTS
Completed criminal background check 
Ability to walk up one flight of stairs and move event supplies and furniture for set up and break down (up to 50 pounds)
Must have reliable transportation to get to and from work and a valid driver’s license 
Up-to-date vaccinations in accordance with the State of Pennsylvania Department of Health