Artistic Operations Associate

Position Opening:
Artistic Operations Associate
GRAMMY-winning baroque orchestra APOLLO’S FIRE seeks a collaborative and enthusiastic Artistic Operations Associate to manage logistics and provide support for the Apollo’s Fire artists. This is a full-time position reporting to the Director of Artistic Operations & Touring (DAOT).

As an integral member of the Artistic department, the Artistic Operations Associate (AOA) plays a crucial role in concert operations. The AOA creates a smooth and supportive work environment for the artists, while serving as the right-hand administrative support for the Director of Artistic Operations & Touring. The AOA enjoys considerable variety in their work, as the AF season is built of 7-8 distinct projects, each with its unique set of artists.

About Apollo’s Fire
GRAMMY® award-winning ensemble Apollo’s Fire (AF), based in Cleveland and Chicago, is one of the world’s leading period-instrument baroque orchestras and choruses. Under the direction of Artistic Director Jeannette Sorrell, AF performs about 40 concerts per year in Northeast Ohio and 8-10 concerts per year on its Chicago Series. AF tours internationally at such venues as Carnegie Hall, the BBC Proms (London), St Martin in the Fields, the Tanglewood, Ravinia, and Aspen festivals, the Library of Congress, the Metropolitan Museum of Art (NYC), and more. AF’s educational and outreach programs bring music into schools, neighborhoods, and community spaces. The offices are in the historic Rockefeller Building in Cleveland Heights. For more information, visit www.apollosfire.org.

Apollo’s Fire is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment, an equitable organization, and a diverse music community.

Our Mission
Performing on historical instruments, Apollo’s Fire brings to life the music of the past for audiences of today, with Passion. Period. In our joyous pursuit of excellence on the international level, we also bring classical music to new audiences through creative and multicultural programming – breaking down barriers and helping today’s audiences to tap into our shared history.

Responsibilities
Manage artists’ travel, including flights, rental cars, etc. in Cleveland, Chicago, and on tour; communicate with the artists about their needs and accommodations, ensuring a high level of artist care; be on call during musician travel days to troubleshoot any problems; code and send all travel receipts to the finance department.
Arrange tour logistics, including booking group travel, lodging, ground transportation, etc.
Arrange all artist hospitality/catering and necessary meals in Cleveland and Chicago
Liaise with Production Manager regarding artist production needs.
Communicate and assist with artist comp ticket requests.

Support for the Director of Artistic Operations
Prepare musician contracts, per-diems and payroll spreadsheets
Manage instrument rentals on tour, as needed.
In consultation with the DAOT, process US artist visas (O and P) as well as assist with international visas if needed.
Assist and support the DAOT with other administrative needs, including compiling artist bios for program books, updating travel info in the DAOT’s itinerary docs, etc.

Support for the Artistic Director
Assist and support the Artistic Director by arranging auditions; communicating with auditionees; monitoring the “auditions@apollosfire” email account; preparing Apollo’s Fire CD merchandise to be sold at the AD’s guest engagements (i.e., packing CDs and signage; this may occasionally involve shipping a box of CDs); depending on skill-set, the AOC may be asked to assist the AD with a few other small artistic tasks (not more than 1 hr/wk)

General
Concert duty: there are 7-8 sets of concerts per year, with 4-6 performances in each set. Staff are expected to be willing and able to cover all roles, including front-of-house, door sales, and merchandise sales in Cleveland. Attendance is required at 75-80% of all Cleveland concerts as well as special events. Staff are also expected to travel to Chicago 1-3 times per year to cover concert duties on the Chicago series. Travel for tour is minimal for this position.
This position is an in-person role and requires evening and weekend hours. Comp time for evenings and weekends is available.
Other duties as assigned.

Qualifications
Bachelor’s degree, or equivalent work experience in the performing arts.
2-3 years office experience, preferably in the performing arts.
Experience with a professional performing ensemble (instrumental or choral) and some background in classical music.
A high level of professionalism, accuracy and attention to detail, passion for the arts, and dedication to high artistic standards.
Willingness to learn and be a team player.
Excellent interpersonal, written, and verbal communication skills.
Facility with Google Suite and Microsoft Office Suite.
Ability to muti-task.
A car and valid driver’s license are required.

Terms of Employment
Total compensation package is $50,000 salary.
Additional employee benefits:
Optional 403(b) retirement plan (tax shelter)
Health Savings Account (HSA) – AF sets this up and contributes $468/yr
Optional Dental insurance, paid by employee if you choose to receive this
Optional health insurance for spouse, paid by employee if you choose to receive this

To Apply
Please send resumé, cover letter (mandatory), and 3 references to: search@apollosfire.org.

APOLLO’S FIRE ● Passion. Period.