Development Associate and Campaign Coordinator

About the Role

The primary duties of the Development Associate and Campaign Coordinator are to provide comprehensive administrative support to the Chief Development Officer (70%) and to support Campaign-related activities (30%).

Key Responsibilities of the Role

Administrative Support for the Chief Development Officer

Provide comprehensive administrative support to the Chief Development Officer, including calendar management, meeting coordination, travel arrangements, and document preparation.
Manage and prioritize incoming communications for the CDO, ensuring timely responses and follow-up actions.
Prepare and organize materials for meetings, presentations, and reports as needed by the CDO, including tracking and drafting agenda.
Ensure timely briefings for donor visits.
Assist CDO in preparing for CEO and other internal/external meetings as needed, including arranging for research briefs, tracking agendas, and other information as appropriate. Prepare agenda and materials for Philanthropy team.
Draft meeting agenda and compiling associated materials for CDO and Board Chair/CEO meetings.
Play a leadership role on the weekly CEO/CDO outreach meeting, maintaining tracking system and collaborating with key members in the department and in coordination with the Executive Office
Draft correspondence for outreach emails.
Manage all CDO expense submissions, tracking, and report.
Department Support

Staff agendas for weekly senior development meeting and monthly department meetings.
Working closely with the VP for Operations and Campaign Planning to plan all aspects of senior retreats.
Support for Campaign

Volunteer Support and Engagement

Assist the CDO and AVP of Individual Philanthropy in coordinating and supporting the activities of the Engagement Councils, including agenda setting, event logistics, prospect lists, and preparation of all meeting-related materials.
Track all CDO and CEO donor meetings, uploading information into Tessitura.
Support the donor portfolio management of leadership volunteers, including board members.
Collaborate with Development events team, and the individual gift officers to support and help manage event outreach.
Project Support

Collaborate with CDO, VP of Development and Campaign Planning, and AVP on various projects aimed to support Campaign.
Conduct research, compile data, and prepare reports to support Campaign as needed.
General Administrative Duties

Maintain a high level of professionalism and confidentiality in all interactions with board members, staff, and external partners.
Perform other administrative and operational duties as assigned to support the development and engagement goals of the BSO.
Reserve meeting spaces, updating calendar invites, coordinating catering, and other important tasks.
Restock and replenish Development office supplies and stationery.
Coordinating set up and staff meetings as needed. Staff development and board events
Qualifications

BS/BA or equivalent
Prior development experience or equivalent required (1-2 years)
Strong writing and excellent proofreading skills
Ability to be pro-active
Superior organizational and project management skills, and ability to manage multiple tasks in a fast-paced environment
Strong computers skills required, experience in CRMs preferred
Exceptional attention to detail and an ability to handle confidential materials with discretion
Strong customer service skills, donor relations experience preferred.
Sense of humor and overall flexibility important
Willingness to work evening and weekends when needed
Position requires time on the Tanglewood Campus in the Berkshires in the summer months
Required Education and Experience

Salary Range: 66,000-78,500 USD

The BSO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.