Project Coordinator

The Role: We are looking for an organized and detail-oriented Project Coordinator to be the administrative backbone of our performance operations. This role combines logistics coordination, venue relations, and marketing support to ensure smooth execution of both our mainstage productions and commissioned engagements. The ideal candidate will thrive in a dynamic environment where attention to detail meets creative problem-solving.

Key Responsibilities
Program Support & Operations:
Support day-to-day coordination of performances and programs
Maintain project schedules and assist with timeline management
Track project tasks and deadlines using project management tools
Assist in coordinating teams including artists, technical staff, and partners
Help prepare rehearsal reports and documentation
Support vendor coordination and communications

Earned Revenue & Partnership Support:
Help manage inquiries for commissioned performances and special engagements
Assist in maintaining partnership relationships
Support logistics coordination for bespoke performances and events
Help track earned revenue data and prepare basic reports
Maintain organized records of partnership communications and agreements
Support the development of performance proposals and quotes

Performance Administration:
Process and track venue contracts and requirements
Manage performance-related insurance documentation
Coordinate with venues on technical specifications and requirements
Maintain organized digital files for all performance documentation
Track and process artist paperwork and agreements
Ensure all necessary permits and certifications are current
Maintain updated venue contact lists
Help maintain asset library of photos, videos, and marketing materials
Help maintain performance calendar across all platforms
Coordinate with artists, production, and designers on program creation and printing

Required Qualifications
1-2 years of arts/cultural project management or program experience
Strong organizational and attention to detail
Excellent written and verbal communication skills
Excellent follow-up and follow-through. You’re persistent about getting the information you need to get the job done from start to finish.
Proficiency with project management and productivity tools
Strong cultural competency and understanding of BIPOC arts communities
Strong research skills, with the ability to gather and synthesize information effectively
Collaborative team player with the ability to work independently when needed
Enthusiasm for learning and willingness to take on new challenges
Creative, generative, and forward thinking.
Ability to manage multiple priorities effectively

Desired Qualifications
Experience in customer service or client relations
Background in event production or stage management
Tech savvy with experience with online communication tools, including Instagram, Facebook, and LinkedIn
Interest in arts administration and performing arts

Working at Hued Songs
Full-time (exempt)
Salary: $42-45K annually
Benefits include:
Healthcare & wellness stipend
Technology & Home Office stipend
Paid organization-wide rest weeks (1 week each in January and July) along with 8 paid company-wide holidays.
Vacation & Personal Time
Flexible hybrid work arrangement. We are a mostly remote team, meeting in person primarily for team huddles, 1:1s, and performances and events.
Location: South Florida (Miami-Dade, Broward, and Palm Beach Counties)
Some evening and weekend hours required for performances and events

How to Apply
Please submit your application to Hello@huedsongs.org with the subject line “Project Coordinator Application – [Your Name]”
Your application should include:
Resume highlighting relevant experience in arts administration, event coordination, and/or performance production
A brief cover letter addressing the following three points: 1) Why you’re interested in this role and what draws you to Hued Songs’ mission 2) Specific examples of your experience in similar roles and how they’ve prepared you for this position 3) If you could encapsulate your work style in one song, what would it be and why?

Hued Songs is committed to fostering an inclusive, creative, and nurturing work environment. We actively seek candidates who will contribute to our culture of empathy, adaptability, and continuous growth.