DEVELOPMENT ASSISTANT

JOB SUMMARY The McCallum Theatre is seeking a talented and highly motivated Development Assistant to join our team. The Development Assistant will provide high-level administrative support to the Development Department and assist in the efficient operation of the entire Development Department.

ESSENTIAL RESPONSIBILITIES
• Assist the Development with administrative duties and projects as directed.
• Coordinate scheduling and calendar management in Outlook and VenueOps calendars.
• Update donor and prospect information and input relevant notes in the Tessitura database.
• Support Development Department staff with special events and major projects such as merging, proofing, printing, stuffing, and mailing solicitation letters; performing prospect research; processing event registration for events and updating donor information in Tessitura.
• Use Smart Sheets to track and assist with Development Event and Program Collateral.
• Assist with preparations and attend all McCallum Theatre events as requested.
• Solicit input from Development Department staff to create weekly Department meeting agendas.
• Interim receptionist duties such as checking-in visitors, processing mail, pulling Founders Lists for upcoming shows, etc.
• Manage and maintain Development photo wall of new and upgraded Founders.
• Ongoing training on Tessitura.

MINIMUM REQUIREMENTS
• Proactive problem-solving skills.
• Organized, independent thinker and self-starter.
• Exceptional time management skills with the ability to successfully manage multiple projects with time sensitive deadlines.
• Exceptional communication skills and meticulous attention to detail.
• Experience working in an office environment, performing administrative duties and providing support to high-level executives and managers.
• Expert knowledge of Microsoft Office 365 (particularly in Excel spreadsheets and Word Merge creation and processing), design software such as Adobe InDesign and Canva, and working knowledge of donor database software (preferred experience in Raiser’s Edge or Tessitura).
• Positive personality and work style with the ability to successfully work with multiple members of the Development team on various ongoing projects.

90-Day Review
This position is subject to a 90-day review to assess performance and position fit.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must possess strength, stamina, and mobility to perform light to medium physical work; vision to read printed materials and a computer screen and hearing and speech to communicate in person and over the telephone or radio. Finger dexterity is needed to access, enter, and retrieve data using a computer, keyboard, tools and equipment. Incumbents in this classification sit, bend, stoop and reach. Ability to lift 10 pounds is necessary for moving materials when necessary. Candidates must possess the ability to lift, carry, push, and pull materials with assistance and/or the use of proper equipment.

N=Never Not present F=Frequently: Occurs 1/3-2/3 of time
O=Occasionally: Occurs 1/3 of time C=Constantly: Occurs 2/3 or more

Physical Demands
This position requires the ability to perform the following physical activities:
• Sitting: C
• Walking: F
• Climbing and balancing: O
• Stooping and twisting: O
• Kneeling: O
• Squatting: O
• Crawling: O
• Pushing and pulling: C
• Reaching: C
• Gripping: F
• Keyboarding: C
• Pinching: O
• Neck rotation and extension: F
Lifting and Carrying Requirements
The employee must be able to lift and/or carry:
• Up to 10 pounds: O
• 11–25 pounds: N
• 26–50 pounds: N
• 51–75 pounds: N
• 75–100 pounds: N
• Over 100 pounds: N
Environmental Conditions
The position may involve exposure to the following conditions:
• Uneven ground: NO
• Excessive noise: NO
• Extreme temperatures: NO
• Working at heights: NO
• Noise exposure exceeding 90 dBA during an 8-hour workday: NO

Physical Demands Definitions
Physical Demands Specific physical activities required to perform a job as defined in the position description.
Essential Functions Fundamental job duties of the position as defined by the Americans with Disabilities Act (ADA).

Specific Physical Demands
Sitting: Remaining in a seated position.
Standing: Remaining on one’s feet in an upright position at workstation without moving about. Not type of surface
Walking Moving about on one’s feet. Note type of surface/irregularities
Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, etc., using feet and legs, or hands and arms. Note in terms of steepness, height, surface type.
Balancing : Maintaining body equilibrium to prevent falling.
Stooping: Bending downward and forward by bending spine at the waist, re requiring full use of lower extremities and back muscles.
Twisting: Includes lateral rotation of the trunk and spine.
Kneeling Bending legs at knees to come to rest on knee or knees.
Squatting: Bending body downward and forward by bending spine at the waist, requiring full use of the lower extremities and back muscles.
Crawling: Moving about on hands and knees or hands and feet. Note surface type, distance,
Push/Pull: Exerting force upon an object so that the object moves away or toward the force.
Reaching: Extending hand(s) and arm(s) in any direction, such as overhead, below waist, forward or lateral.
Gripping: Seizing, holding, grasping, turning, or otherwise working with hands. Fingers involved only to extent that they are an extension of hand, Includes dimple or forceful grasping.
Pinching: Picking, pinching or otherwise working primarily with fingers rather than the whole hand.
Keyboard: : Repetitive finger motion to press keys.
Neck Rotation Forward flexion, extension or lateral rotation of the head and neck.
Foot Use: Repetitive or prolonged movement of the foot and ankle.
Visual Acuity: Near-Visual acuity with clarity at 20 inches or less
Far-Visual acuity with clarity at 20 feet or more
Lifting Raising or lowering an object from one level to another-includes upward pulling.
Carrying: Transporting an object, usually holding in the hands/arms or on shoulders.
Noise Exposure to noise levels greater than 90 dbe per eight *8) hour workday) as per OSHA requirements.

WORK ENVIRONMENT
This position operates within a professional, non-profit performing arts theatre and its surrounding exterior grounds. The work environment includes indoor spaces such as the theatre, lobby, backstage areas, and occasionally outdoor spaces like the facility grounds. The role requires flexibility to work during theatre events, including evenings, weekends, and holidays, as necessary.

WORK AUTHORIZATION/SECURITY CLEARANCE
Proof of eligibility to work in the United States
Criminal, Civil background check will be performed
An equal opportunity employer/Drug Free Workplace

AAP/EEO Statement
McCallum Theatre provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

ABOUT THE MCCALLUM THEATRE
Located in Palm Desert, California, the McCallum Theatre is a renowned non-profit performing arts theater dedicated to enriching the cultural life of the community through a diverse program of world-class entertainment, arts education, and community engagement. Our mission is to provide a world-class platform for artists while enhancing cultural experiences for our patrons and supporting our local community. To learn more, visit www.McCallumTheatre.org.

Palm Desert, California
The City of Palm Desert was incorporated in 1973 and today numbers more than 50,000 year-round residents. It is centrally located in the heart of the Coachella Valley in southeastern Riverside County. Known as the educational, cultural, and retail center of the desert communities, it is only 125 miles east of Los Angeles and 15 miles east of Palm Springs. The key industries are hospitality, tourism, service, and retail.

A major center of growth in the Palm Springs area, Palm Desert is a popular retreat for “snowbirds” from colder climates (the Eastern and Northern United States, and Canada), who swell its population by an estimated 31,000 each winter. Recently, Palm Desert has seen an increase in residents becoming “full-timers”, mainly from the coasts and urban centers of California, who have come for affordable yet high-valued home prices.