Executive Director for the Nashville Civic Orchestra

THE POSITION
The Executive Director is NCO’s first full-time hire. This is a founding-stage role: the ED will take over
the building of NCO’s administrative infrastructure from the Board President while partnering closely
with the Artistic Director to bring the inaugural season to life.
The Executive Director reports to the Board of Directors per NCO’s bylaws.

Operations & Administration
● Build and manage NCO’s administrative systems, records, policies, and day-to-day operations
● Serve as the organizational point of contact for venues, vendors, contractors, and community
partners
● Administer NCO’s digital platforms including Google Workspace, project management tools,
and the website
● Support the Board’s organizational compliance requirements concerning contracts, insurance,
operational risks and any other areas as assigned
Finance
● Develop the annual operating budget alongside the Treasurer and Finance Committee for
Board approval
● Manage accounts payable and receivable, financial reporting, and cash flow
● Administer Section Leader per-service pay, NCO Fellows stipend disbursement, and any
compensation for guest artists and composers
for venues, vendors, contractors, and community
partners
● Administer NCO’s digital platforms including Google Workspace, project management tools,
and the website
● Support the Board’s organizational compliance requirements concerning contracts, insurance,
operational risks and any other areas as assigned
Finance
● Develop the annual operating budget alongside the Treasurer and Finance Committee for
Board approval
● Manage accounts payable and receivable, financial reporting, and cash flow
● Administer Section Leader per-service pay, NCO Fellows stipend disbursement, and any
compensation for guest artists and composers.
nashvillecivicorchestra.org · Nashville, Tennessee
Fundraising & Development
● Lead grant research, writing, submission, and reporting in coordination with the Fundraising
Committee
● Develop and manage individual donor and corporate sponsor relationships
● Coordinate development activity with the Finance Committee and Board
Marketing & Communications
● Oversee marketing strategy, website, email, and social media in coordination with the
Marketing Committee and social media sub-contractor.
● Manage ticketing operations, press outreach, and patron communications
● Ensure that the NCO’s professional-grade brand standards are upheld across all public-facing
channels
● Serve as a visible representative of the NCO in the arts, civic, and philanthropic community
Musicians & Concert Production
● Manage all operational musician communications following Board-approved audition decisions
● Coordinate rehearsal logistics, music distribution, and season scheduling with the Artistic
Director and Librarian
● Attend and coordinate venue set-up and tear-down for all NCO rehearsals and concerts
● Administer guest artist contracts, travel, accommodations, and hospitality
Education & Community
● Coordinate school visit logistics, community partnerships, and Open Dress Rehearsal
operations
● Administer the NCO Fellows Program and university partner relationships
● Support all educational outreach initiatives
Board Relations
● Prepare Executive Director report for Board meetings
● Attend Board meetings as a non-voting, ex officio member
● Implement Board decisions and report on progress, keeping the Board President proactively
informed
● Engage in and execute long-range organizational planning in conjunction with the Artistic
Director and the Board Of Directors

“Required:
● 3-5 years of nonprofit management or arts administration experience
● Demonstrated experience in fundraising, including grant writing and individual donor cultivation
● Budget management experience with organizational-level financial responsibility
● Strong written and verbal communication skills; comfortable as a public-facing organizational representative
● Ability to build systems and manage multiple priorities in a fast-moving environment
● Genuine passion for orchestral music and its role in community life Preferred:
● Familiarity with the professional orchestral or performing arts sector
● Experience working with or alongside an Artistic Director
● Knowledge of Nashville’s arts, philanthropic, and civic community
● Comfort with Google Workspace, BaseCamp, Mailchimp, CRM/donor databases, and ticketing platforms”