Overview

The Marketing Assistant is responsible for providing marketing, budgeting and administrative support to the NJSO Marketing Department. This position reports to the Director of Marketing and works closely with other team members in the department.

GENERAL MARKETING SUPPORT (100%)

  • Manage the production schedule for all graphic and digital design assets, printing, mailing and broadcast email for the NJSO, using Basecamp2 project management software. Coordinate distribution of proofs to multiple staff members and compile edits for the designer.
  • Participate in audience-development initiatives to grow future classical music patrons by assisting with the marketing and promotional efforts for NJSO College Night, Young Professionals and other NJSO Accent events.
  • Manage relationship with third-party online deal sites (Groupon, Travel Zoo, etc.), implement promotions as directed and work with Patron Services to ensure accuracy of offer details.
  • Assist with production and grassroots distribution of event flyers and posters.
  • Assist with proofreading marketing materials as needed.
  • Create and maintain a photo asset management system for the organization.
  • Post NJSO events on event schedule websites and social media outlets.
  • Schedule, print and ensure delivery for program book inserts to venue(s) and/or NJSO Operations personnel.
  • Work with the Marketing Manager on the scheduling and production of 3-sheet posters and facilitate the timely placement and removal of 3-sheets with venue partners.
  • Organize the concert-duty schedule for the department, including tracking fulfillment of comp-day eligibility.
  • Facilitate delivery of NJSO program books to the NJPAC venue storage facility, ensuring that boxes are properly sorted and labeled by concert date and venue.
  • Manage the inventory of business stationery, brochures and office supplies. Place Marketing department office-supply orders through the supply requisition system. Move boxes weighing up to 50lbs as needed and assist with recycling outdated materials regularly.
  • Work with the Director of Marketing to track bulk-mail and business reply postage permit accounts; ensure that funds are available for each mailing and permit fees are paid on time.
  • Assist the Senior Manager of Public Relations & Communications with ongoing press clipping maintenance.
  • Update marketing direct-mail lists with stop-mail requests.
  • Prepare and distribute to the team the marketing and renewal materials for the Information tables at each concert.
  • Coordinate in-house marketing mailings by gathering and producing materials. Actively participate and solicit help with assembly, metering and delivery to postal pickup location.
  • Attend and actively participate in meetings with direct supervisor and Marketing/Patron Services team.
  • Stock NJSO brochures at NJPAC lobby display areas. Package and ship brochures to other NJSO venues and distribution channels as needed/requested.
  • Send FedEx packages for the department. Serve as backup for other departments when their FedEx representative is out of office.
  • Provide assistance to the Patron Services department with subscription ticket mailings.
  • Enter marketing expense data into master budget spreadsheet; assist with reconciling expenses paid with Finance records on a monthly basis.
  • Assist Marketing Manager with tracking value of in-kind services on an ongoing basis.
  • Assist with various data entry projects and additional projects as assigned.

QUALIFICATIONS

  • Bachelor’s degree in a related field and 1–2 years administrative experience in event marketing or advertising is required.
  • Excellent organizational skills and attention to detail.
  • Strong written and verbal communication skills, including excellent writing and proofreading skills.
  • Strong interpersonal skills and the ability to function effectively as part of a team.
  • Ability to multi-task and work well with shifting priorities in a deadline-driven environment.
  • Strong aptitude in MS Word and Excel is required.
  • Ability to navigate the internet and post detailed event information into online databases, including resizing images as required.
  • Interest in nonprofit, performing arts and orchestral music and experience with project management tools preferred.

OTHER INFO

  • Only candidates with the correct background will be contacted.
  • Must be able to physically work in our Newark, NJ, office.
  • Must be able to work evenings, weekends and some holidays; and provide own transportation to multiple NJSO performance venues.
  • Must be authorized to work in the US without sponsorship.

Salary and Benefits: NJSO offers a competitive salary and benefits package, but does not offer relocation.

Hours: Full time. Expectation is to work flexible business hours, between 8 am and 6 pm. Additional evenings and weekends are required, for concert duty in multiple locations throughout northern New Jersey and promotional onsales.

TO APPLY

Mail or email resume and cover letter to:
Geoffrey Anderson Director of Marketing
New Jersey Symphony Orchestra 60 Park Place, Suite 900 Newark, NJ 07102
ganderson@njsymphony.org (include “Marketing Assistant Position” in the subject line)

The New Jersey Symphony Orchestra is an equal opportunity employer that welcomes and values diversity, inclusion and equity in all forms.

To apply for this job email your details to ganderson@njsymphony.org