Rentals & Events Manager

Company Overview: New York City Center has played a defining role in the city’s cultural life since 1943—making the best in music, theater, and dance accessible to all audiences. Championed by a staff of passionate art lovers, this commitment continues through celebrated dance and musical theater series, including the Fall for Dance Festival, the Tony-honored Encores! and the newest series, Artists at the Center and City Center Dance Festival. The distinctive neo-Moorish theater in midtown Manhattan welcomes over 300,000 annual visitors to experience internationally acclaimed artists on the same stage where legends like George Balanchine, Leonard Bernstein, Barbara Cook, Martha Graham, and Paul Robeson made their mark. In addition, City Center homes a roster of renowned companies, including Alvin Ailey American Dance Theater and Manhattan Theatre Club. City Center’s dynamic programming, art exhibitions, studio events, and master classes complement education and community engagement programs that bring the performing arts to over 11,000 New York City students, teachers, and families each year.

Job Overview: The Rentals and Events Manager will play a primary role in the Rental & Venue Operations Department. This position will oversee the studio rental program, serve as the venue production manager on all rentals (mainstage and studio), and project manage mainstage rentals and studio events as assigned. The Rentals and Events Manager is expected to demonstrate a passion for production work and client management while supporting City Center’s mission and commitment to being an anti-racist organization.

Responsibilties:

Rental Engagements

· Serve as the venue production manager on mainstage rental engagements. Tasks include but are not limited to: crew schedules, trucking schedules, crew budgets, and stage supervision.

· On assigned engagements, serve as the NYCC marketing and box office contact, coordinating with producers

· Work with producers and their representatives on interpretation of production riders.

· Lead the Local 1 crew on load in and technical rehearsals as assigned.

· Review potential rental clients. Field introductory phone calls, respond to rental inquiry emails and research potential rental clients. Lead site visits and prepare client estimates and quotes.

· Create assets for the rentals department to promote rental of NYCC spaces.

· Collaborate with the Director to reach yearly sales goal for the mainstage.

Studios

· Oversee all aspects of the studios rental program including booking and payment reconciliation in collaboration with NYCC Finance department.

· Maintain and update NYCC studio rentals policies and procedures.

· Serve as the project manager on large studio rentals and events.

· Supervise the Rental Assistant and Operations/Rental Assistant and manage their administrative work assignments.

· Reach yearly sales goal for the studio department.

· Facilitate the efficient and timely release process of studio holds.

Events

· Advance all events with stakeholders (internal departments, rental clients etc.).

· Responsible for the successful execution of events.

· Monitor event budgets throughout the planning process.

· Create internal settlements for events.

· Collaborate with the Director on planning meetings.

· Support the Rentals Assistant in the running of events.

Financial

· Manage the settlement process for Manhattan Theater Club productions in Stage I and Stage II. Settlement process includes creating weekly settlements, reconciling payroll, expenses, and revenue with the Box Office and Finance department.

· Prepare all internal settlements for Director approval.

· Assist the Director in the management of department budgets and monthly reconciliation

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