Youth Program Administrative Coordinator – Part time

POSITION OVERVIEW:

The Administrative Coordinator provides vital administrative support to SAL’s Youth Programs team of three. They will assist with the maintenance of key internal documents, databases, and ongoing communications. The ideal candidate is a detail-oriented, highly organized, computer savvy, joyful human who can confidently work independently as well as in collaboration with others. The Administrative Coordinator will report to the Youth Programs Manager.

Rate: $25/hour; in-person
Hours: 10 hours/week, ideally 10am-3pm on Tuesdays and Thursdays
Location: In-person at the SAL office, located at 340 15th Ave E, Suite 301, Seattle WA 98112

KEY RESPONSIBILITIES:

• Continually update the WITS residency tracker
• Continually update SAL’s internal database
• Send regular email communications to partner teachers regarding ticket requests
• Send regular communications to students and families regarding post-event photos
• Send regular communications to WITS writers regarding survey reminders, student work submissions, and timesheets
• Send writer contracts
• Manage WITS email account
• Aggregate and summarize student and teacher feedback for WITS writers
• Coordinate key aspects of the hiring process with interns, WITS writers, and YPF mentors
• File staff notes and writer syllabi
• Organize WITS Year End Reading (YER) submissions and WITS anthology submissions
• Additional administrative support as needed

DESIRED QUALIFICATIONS:

• A passion for SAL’s mission, values, and programs.
• A commitment to racial equity and social justice.
• Strong attention to detail, editing, and project management skills.
• Excellent written, oral, and interpersonal skills.
• Flexible, curious and a good collaborator with others
• Ability to prioritize multiple deadlines and tasks.
• Working knowledge of Microsoft Office Suite, including PowerPoint.
• Experience with InDesign, database systems, and comfort with Mac OS a plus.
• Experience working with Puget Sound arts nonprofits and public-school communities a plus.

TO APPLY:
• Send a resume and one-page cover letter that answers the following questions:
1. Why are you interested in working at SAL, specifically as the Administrative Coordinator within our Youth Programs department?
2. How have your past experiences informed your approach to supporting a vibrant and diverse cohort of literary teaching artists and students within public schools?
3. When problems arise, how and when do you ask for help?
• Submit applications electronically in one PDF document to salhr@lectures.org. The email subject line should be “Youth Programs Admin Coordinator.”
• Open until filled. For best consideration, please submit no later than 10 p.m. on June 2, 2025.
• Please Note: Resumes submitted without a cover letter will not be considered.

HIRING PROCESS & TIMELINE:
• We will begin scheduling phone interviews in mid-June, followed by in-person interviews in early July. We will make an offer shortly thereafter.
• Ideally, the selected candidate will begin in mid-August.

ORGANIZATION OVERVIEW:

Mission: Seattle Arts & Lectures (SAL) cultivates transformative experiences through story and language with readers and writers of all generations. www.lectures.org

We invite you to join our fun, book-loving, social justice-driven team of 14 to fulfill the mission of SAL as our Youth Programs Administrative Coordinator. Our youth programs include Writers in the Schools (WITS), the Seattle Youth Poetry Fellowship (YPF), and Spotlight Author Visits (SAV). WITS places local, professional writers in public school classrooms for extended creative writing residencies, working directly with K-12 students to support the development of their voices and stories. Our YPF program elevates the powerful voices of local youth poets committed to community engagement, education, and equity. Our SAV program brings SAL speakers to local public schools for free, one-time visits. SAL’s youth programs also intersect with our public literary events, which bring the most talented and thought-provoking writers of our times to speak about their work and inspire introspection, connection, and conversation.

SAL offers thoughtfully curated experiences through programs that are intergenerational in nature, bolstering both emerging and established literary artists, and inviting change and new perspectives in our audience. We believe these activities are essential to continuously and courageously revitalize equity, justice, and belonging. Our work both internally and externally is guided by our core values: belonging, racial equity, transparency and trust, curiosity, and joy.

SAL values a diverse workforce and an inclusive culture in all areas of our work and culture. SAL is an equal opportunity employer. Individuals from all cultures and communities are warmly encouraged to apply. Strong candidates will bring a diverse set of skills, characteristics, and experiences, both professional and lived. SAL focuses on a holistic view of potential candidates and understanding that no single candidate will offer every desired skill and characteristic. The following offers an aspirational view of the ideal candidate profile, and we encourage applications from candidates with a wide range of experiences and backgrounds.