Last Updated: January 3, 2026
Your privacy is a priority at Arts Admin Jobs. We have developed this policy to ensure you understand how we collect, use, and protect your personal information. We operate under the principle of “Data Minimization”—we only collect what is strictly necessary to provide our services.
1. General Data Principles
Summary: We only collect info for specific reasons, we keep it secure, and we only keep it as long as we need it.
- Purpose: We identify the purpose of data collection before or at the time of collection.
- Consent: We use personal information solely for the purposes specified by us, unless we obtain your consent or are required by law.
- Retention: We retain personal information only as long as necessary to fulfill those purposes.
- Accuracy: We strive to ensure all personal data is accurate, complete, and up-to-date for its intended use.
2. What Personal Data We Collect
Summary: We collect what you give us (like your email) and some technical “crumbs” (like cookies) to make the site work.
- Registered Users: To create an account, we require a Username and Email Address. We recommend using a pseudonym for your Username. Optional profile data (Name, Website, Bio) is stored in our database and can be edited by you at any time.
- Comments: When you leave a comment, we collect the data shown in the form, plus your IP address and browser string to help with spam detection.
- Payment Data: For paying customers, we use Stripe. We collect your billing address and email for tax and delivery purposes. Crucially, your Credit Card information is never stored on our servers; it is processed directly by Stripe.
- Gravatar: An anonymized string (hash) from your email may be provided to the Gravatar service to see if you have a profile picture.
3. Cookies and Tracking
Summary: We use small files called cookies to remember your login and see how people use the site. You can turn them off in your browser.
We use cookies to identify visitors and track usage preferences.
- Login Cookies: Temporary cookies check if your browser accepts them. Login cookies last for two days (or two weeks if you select “Remember Me”).
- Google Analytics: We use Google Analytics with IP Anonymization enabled. This aggregates traffic data without identifying you personally. You may opt-out here.
- Marketing & Pixels: We may use social media pixels (Facebook/Twitter) to track the effectiveness of our advertising. You can manage these preferences in your social media account settings.
4. Who We Share Your Data With
Summary: We don’t sell your data. We only share it with the tools we use to run the business (like our email provider).
We do not sell, rent, or trade your private personal information. We disclose identifying information only to providers who: (i) need that info to process it on our behalf, and (ii) have agreed in writing not to disclose it to others.
Our Core Data Processors:
- Hosting: Kinsta / WP Engine (Server infrastructure and backups).
- Payments: Stripe (Secure transaction processing).
- Email Marketing: MailChimp (Only if you opt-in to our newsletter).
- Spam Protection: Automattic/Akismet (For comment moderation).
- Email Archives: Hover.com (For direct email communication).
5. Third-Party Job Links (The “Hand-Off”)
Summary: Once you click “Apply” and leave our site, our privacy protections end and the employer’s protections begin.
Arts Admin Jobs is a curated job board where listings link out to external company websites.
- External Sites: When you click a link to apply for a job, you are leaving our Website. We do not have control over how that employer or their Applicant Tracking System (ATS) collects your data.
- No Data Sharing: We do not automatically pass your Arts Admin Jobs profile data to employers. Every application you submit on an external site is a fresh transaction between you and that employer.
6. Your Rights Over Your Data
Summary: You own your data. You can ask to see it or ask us to delete it at any time.
- Access & Export: You can request an exported file of the personal data we hold about you.
- Right to be Forgotten: You may request that we erase any personal data we hold. This does not include data we are obliged to keep for administrative, legal, or security purposes (such as tax records for purchases).
- Direct Requests: Please direct all data requests to admin@artsadminjobs.com.
7. Security and Data Breaches
Summary: We take security seriously. If something goes wrong, we will tell you within 48 hours.
We use SSL encryption and follow high-standard WordPress coding practices to prevent unauthorized access.
- Breach Protocol: In the event of a data breach, our policy is to notify affected users via email within 48 hours of our team becoming aware of the event. We will also report incidents to the relevant data protection authorities where required.
8. Changes to this Policy
We may update this Privacy Policy from time to time. We encourage visitors to frequently check this page for changes. Your continued use of this site after any change in this Privacy Policy will constitute your acceptance of such change.
Contacting Us
If you have questions about this policy or our treatment of your personal data, please contact us.
