Assistant Director of Artistic Operations

The New England Conservatory, an independent not-for-profit institution, is recognized internationally as a leader among music schools, educating and training musicians of all ages from around the world. With music students representing more than 40 countries, NEC cultivates a diverse, dynamic community for students, providing them with performance opportunities and high-caliber training by 225 internationally esteemed artist-teachers and scholars. NEC pushes the boundaries of making and teaching music through college-level musical training in classical, jazz, and Contemporary Improvisation. It offers unique interdisciplinary programs such as Entrepreneurial Musicianship and Community Performances & Partnerships that empower students to create their own musical opportunities. As part of NEC’s mission to make lifelong music education available to everyone, the Preparatory School and School of Continuing Education delivers training and performance opportunities for children, pre-college students, and adults.

Job Summary:

Reporting to the Dean and Chief Artistic Officer, the Assistant Director of Artistic Operations will be primarily responsible for coordinating and supporting artistic projects and programs in the College, including, but not limited to, guest artist activities and residencies, special performance opportunities and partnerships, and items related to event production. The Assistant Director will support the Dean and Chief Artistic Officer with ensuring that projects and tasks are completed in a timely manner and at the highest level, and will have the ability to take direction and to spearhead projects upon instruction. A successful candidate for the Manager will have keen attention to detail, excellent communication skills, and a collaborative spirit in working with various departments, including Production and Venue Operations, Scheduling, Marketing and Communications, Advancement and Engagement, and the Office of the President, and will also serve as an integral liaison with institutional partners. The ideal candidate for the position is passionate about working with musicians, simultaneously supporting their artistic goals and projects. The position requires working on campus.

Job Duties

Serve as primary liaison with guest artists and/or artist management and NEC faculty for activities and residencies, ensuring an organized and successful experience for guest artists and students across multiple departments;
Manage contracts and travel and lodging arrangements for guest artists, in close coordination with performance department administrators, and ensure timely payments of fees and honoraria;
Maintain constant communication with the Advancement and Engagement and Marketing & Communications departments in promoting guest artist visits and special performances to NEC donors and concert patrons;
Create and update regular reports and schedules of concerts, events and guest artist visits, and distribute to administrative departments, including Marketing and Communications and Advancement and Engagement;
Coordinate season planning for the school year with the Dean and Chief Artistic Officer and working closely with the Production and Venue Operations staff;
Work closely with the Production and Venue Operations and the Recording and Performance Technology Services staff in ensuring that all logistics and production elements for major events and concerts are executed at the highest levels;
Assist with artistic planning and coordination of special institutional performance activities including donor and partnership events, such as the annual scholarship gala;
Support the Dean and Chief Artistic Officer in scheduling and coordinating meetings;
Supervise and train student workers serving as Artist Liaisons
Monitor budgets related to guest artist activities, including travel and lodging expenses;
Maintain project management timelines and ensure that deadlines are met;
Perform other duties as assigned.
Requirements

Dedication to NEC’s mission of educating exceptional musicians who desire to have a positive impact in the world through music
Bachelor of Music is required
Minimum of 3 years of experience in arts administration
Must be available to work in-person
Thorough knowledge of the professional field, repertoire, and arts management firms a plus
Experience working with ArtsVision and/or MIDAS a plus
Excellent interpersonal skills and ability to build relationships with various constituencies of the NEC community and institutional partners
Exceptional judgment, discretion, and integrity when working with students, faculty, staff, donors, and partners.
Successful project management experience and ability to problem solve
Strong organizational skills with extreme attention to detail
Ability to work frequent nights/weekends for concerts/events
Commitment to NEC’s values of community and belonging
NEC is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, citizenship, disability, or veteran status.