Advancement Administrative Support (Contractor)

General Summary:

The Contractor working with the YoungArts Advancement (fundraising and communications) team will provide administrative support for the Vice President, Advancement and the Advancement team. This is a hybrid position, ideal for candidates in New York or Miami as needed for in-person engagement.

Responsibilities include but are not limited to:
Supporting the VP of Advancement and the Advancement team with administrative needs and focusing on the following key initiatives on a weekly basis:
– Assist the VP of Advancement on email communications, including personalized invitations to events and related follow up
– Document donor interactions (including emails, meeting notes, etc.) with fundraisers in the donor database (currently Raiser’s Edge NXT)
– Submit receipts and expenses with appropriate budget coding
– Manage the VP’s calendar, including scheduling for donor outreach and meetings
– Support prospect and donor research and tracking
– Coordination of day-to-day updates of contacts, constituent coding, and other aspects in the donor database
– Attend regular advancement team meetings
– Provide additional administrative support to the Advancement team as needed
– Handle and safeguard confidential data, ensuring the privacy and security of sensitive information across teams and stakeholders

Preferred Qualifications and Experience:
– 1+ year of professional experience, preferably in an administrative support or fundraising support role
– Proficiency with Microsoft Office platforms (Outlook, Word, Excel)
– Familiarity with collaborative online platforms, specifically Microsoft Teams, SharePoint, and One Drive
– Familiarity with project management software such as Asana
– Strong research skills
– An organized and proactive team player

Compensation: $5,000 per month; contracted with terms being renewed annually based on performance