Development Manager (full-time)

SUMMARY
Albany Pro Musica is seeking an individual passionate about the arts and with the development experience necessary to help build the capacity of a rapidly growing choral arts organization. The Development Manager will hold a key position, working closely with the Deputy Executive Director to execute fundraising programs focused on individual giving, corporate sponsorships, foundation and government grants, and special events. He or she is responsible for managing APM’s fundraising database and assisting the Deputy Executive Director in cultivating and stewarding donors, patrons, and corporate partners, aiding grant development, helping with communications, and supporting event planning as it relates to fundraising.

PRIMARY RESPONSIBILITIES
Annual Giving and Database Management
– Oversee the administration of APM’s fundraising database, eTapestry, following established internal protocols and industry best practices
– Accurately record, track, and acknowledge contributions and sponsorships in a timely manner
– Generate appropriate donor correspondence, including thank-you letters
– Ensure that donor records include accurate biographical information
– Provide regular fundraising reports to APM staff and board, and assist the Deputy Executive Director with ongoing analysis of the fundraising program
– Conduct basic research on donors under the guidance of the Deputy Executive Director
– Coordinate donor benefits, ensuring individual donors are recognized and acknowledged at the appropriate giving level
– Coordinate a minimum of two direct mail appeals each season
– Maintain mailing lists for print and electronic fundraising and marketing campaigns

Gift Processing and Financial Documentation
– Process gift deposits in coordination with APM’s business support team
– Maintain documentation for all deposits and online transactions
– Conduct routine gift reconciliation with business support team
– Assist with preparation of annual audit reports and documentation

Corporate and Institutional Giving
– Coordinate a corporate sponsorship campaign each summer
– Track and deliver sponsor benefits throughout the season, ensuring institutional donors are recognized and acknowledged at the appropriate giving level
– Build a pipeline of new corporate donor prospects and develop strategies to deepen engagement with current corporate sponsors
– Identify opportunities for foundation and corporate grants; support application preparation; track and act on reports and follow-ups from funders

Events:
– Provide support to the Deputy Executive Director and Events Committee Chairperson in the planning of annual fundraising events (1-2 events/season)
– Assist with the planning and management of post-concert receptions and other donor events (2-4 events/season)

QUALIFICATIONS
The right candidate will demonstrate enthusiasm and excitement about the opportunity to build and grow the development capacity of Albany Pro Musica, and will possess the following:
– Minimum of three years’ successful experience in development with a non-profit organization; experience in the Capital Region and/or with a performing arts organization preferred
– Strong computer skills, including fluency with Microsoft Office suite and experience with fundraising database software; familiarity with eTapestry a plus
– Strong organizational skills and attention to detail, coupled with discretion and the ability to maintain confidentiality regarding sensitive information
– Excellent verbal and written communication skills
– Flexibility and demonstrated ability to work well with board, staff, and volunteers
– Excellent time management and multi-tasking skills, and the ability to work independently and with minimal supervision
– Minimum: bachelor’s degree
– Familiarity with music, particularly choral music, a plus

COMPENSATION AND BENEFITS
This is a full-time salaried position at a competitive rate per annum with benefits including health insurance, retirement contributions, and paid time off for holidays, vacation, and sick leave.

Salary range: $45,000 to $55,000 per annum plus benefits, commensurate with experience.

Like the entire APM team, the Development Manager primarily works remotely. Some in-office time is required at the Troy Savings Bank Music Hall (typically twice weekly for a few hours) or elsewhere in the Capital Region (as required by events and special projects, such as mailings). Remote-work arrangements and schedule must be approved by the Deputy Executive Director.

APPLICATION PROCEDURE
– Email a cover letter and resume as two separate PDF attachments to Emily Sturman (emily@albanypromusica.org) using the subject line: Development Manager and your name (e.g., Development Manager Jane Doe)
– Deadline for submission: December 15, 2024
– Candidates will be invited for interviews as early as December 19. The hiring process will involve two rounds of interviews and reference checks. The position will remain open until filled, with a target start date of mid-January.

ABOUT ALBANY PRO MUSICA
Now in its 44nd season, Albany Pro Musica (APM) is the preeminent choral ensemble in New York’s vibrant Capital Region, and is renowned for its exceptional technical competency, exquisite artistry, and purposeful programming that is relevant and meaningful. Critically acclaimed for its performances of intimate a cappella pieces and large-scale choral works alike, APM typically offers four series concerts each season plus numerous special performances with distinguished local, national, and international partners, with a deliberately curated repertoire that includes classical masterpieces from the choral canon, new compositions from modern and contemporary composers, and popular selections from the worlds of Broadway, traditional, folk music and more. APM also offers several educational programs for youth, including a regional High School Choral Festival and the biennial Pro Musica International Choral Festival, which serves students from across North America.
APM is led by Opalka Family Artistic Director Dr. José Daniel Flores-Caraballo and is Chorus-in-Residence at the historic Troy Savings Bank Music Hall. Maestro Flores-Caraballo has led APM since 2014 and has elevated the ensemble through ambitious programming, prestigious musical collaborations, a renewed commitment to civic and educational engagement, and a bold vision for the future. Learn more at: www.albanypromusica.org.