Program Manager

Atlantic City Arts Foundation

Atlantic City's Leading Public Arts Organization

Atlantic City, NJ

Work Location: Hybrid: remote & office

Nonprofit Service Organization

  • Full Time
  • Atlantic City, NJ (Remote)
  • Mon, Jul 1, 2024
  • Work Location: Hybrid: remote & office
  • Nonprofit Service Organization

Website Atlantic City Arts Foundation

Atlantic City's Leading Public Arts Organization

This position reports to the Executive Director (ED), providing hands-on management of the public art programs of the Atlantic City Arts Foundation. This position entails virtual and in-person oversight of all programmatic components put forth by the organization, including assistance with RFPs, applications, and selection of artists, project setup, project oversight and breakdown, invoicing, and reporting on programmatic outcomes. The Program Manager works alongside part-time staff, artists, vendors, and contractors to create projects, spread awareness about our programs, make new connections in the community, and participate in advocacy and awareness-building for the value of arts/creativity in building Atlantic City’s future.

Responsibilities & Duties

Communicating to the artist database whenever new opportunities are available; overseeing artist applications, organizing and sending them out to jurors for scoring, sending out acceptance/rejection letters

Working directly with selected/contracted artists/vendors on all organizational programming; serving as the on-site contact for projects from set up to breakdown

Managing artist supplies, such as working with artists and Sherwin Williams and other vendors (in person and online) to place supply orders and pick them up/coordinate their drop off

Prepping job sites, such as retrieving materials from the storage unit for murals such as drop cloths and paint rollers; assisting in priming and pre-creation activities

Communicating with artists and vendors on the day to day activities

Take the lead on securing invoices and work with financial staff and the ED to organize billing for payment and grant reporting

Maintaining a filing system for contracts and invoices

Assisting grant personnel and ED on grant reporting (programmatic outcomes and financial accountability); managing quantitative data for the organization’s grant purposes such as tracking the number of artists and volunteers engaged each year, their ages and ethnicities, and where they are from; tracking similar data for all events/initiatives

Working with ED to solve problems and determine best methods of carrying out projects; troubleshooting logistical issues

Work with Marketing and Graphics consultant for on-site and in-the-community photos and videos, determining schedules for advertising projects and events, and providing relevant information for social media posts, newsletters, and email blasts

Assisting with social media management as needed, including commenting and liking posts, responding to DMs or referring to ED for questions that need to be answered, and updating stories

Assisting with tabling at community events, providing information and resources about the work of the organization to new audiences; working with other staff to attend neighborhood association and cultural meetings as needed, and providing feedback to ED on what is happening within the community

Qualifications

Bachelor’s degree or equivalent experience

Must have a valid New Jersey driver’s license

Must have a car and a cell phone

Must have excellent written and verbal communication and ability to speak with a diverse cadre of stakeholders

Must have experience with project management

Experience with administrative processes including invoicing and financial practices preferred

Proficiency in Spanish language preferred

Regular and timely completion of tasks, willingness to learn, and ability to effectively communicate about ACAF’s mission and programs

Excellent organizational and Microsoft Office/Google Drive skills

Ability to thrive in a nimble fast-paced environment by managing competing priorities, working collaboratively, and communicating effectively.

Eagerness to connect with others to facilitate the well-being of the arts in Atlantic City.

Residency in Atlantic City or a nearby tow is preferred

To Apply

Send resume and cover letter to Alice Woods, Interim Executive Director at alice@atlanticcityartsfoundation.org

Atlantic City Arts Foundation is an equal opportunity employer and diversity is valued at our company. All applicants receive consideration for employment. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, pregnancy, age, marital status, veteran status, or disability status. Compensation commensurate with experience and education. This is an exempt position under the Fair Labor Standards Act.

To apply for this job email your details to alice@atlanticcityartsfoundation.org