Ballet Austin’s Development Department is responsible for raising approximately $2M annually through
the identification, cultivation and stewardship of Ballet Austin’s donors (individuals/board members,
corporate partners, private foundations, and others).
The ideal candidate possesses strong organizational and time management skills, impeccable attention
to detail, and works effectively in a technical, database-focused role, while enjoying a fast-paced team
environment. The members of this department work closely with donors/the public at Ballet Austin
Some evening and weekend work is required throughout the season.
Due to current health and safely protocols related to COVID-19, this department works remotely, with
minimal in-office time, until which time the organization deems it safe to return to in-office work on a
more consistent basis.
III. ESSENTIAL FUNCTIONS:
• The work related to this position directly supports Ballet Austin’s mission and reflects the
organization’s core values and highest ethical standards.
• Key functions of the Development Administrator
o Track contributed revenue and generate reports/dashboards, with the ability to report
progress, year-to-date comparison, reconciliation with Finance
o Create, manage and maintain constituent records consistent with AFP (Association of
Fundraising Professionals) standards and best practices
o Process donations into Tessitura (CRM/database), submit deposits to finance, and
generate tax receipts and acknowledgement letters
o Track receivables and generate invoices
o Manage various donor communications
o Create and manage donor lists needed for various communications
o Manage updates/changes/annual build for Development Department’s database needs
o Update Development portion of the Ballet Austin website
o Assist in stewardship for corporate partners including ticket fulfillment management
o Administrative support for special events
o Provide administrative support to the Development Department including preparation of
various mailings, solicitations, board recruitment packets, etc.
o Provide short-term support to other departments as may be needed from time to time.
• Other duties as assigned
V.PHYSICAL DEMANDS AND WORK ENVIRONMENT:
• Ability to lift and transport light equipment
VI. EDUCATION AND EXPERIENCE:
• Minimum qualifications
o Bachelor’s degree or equivalent experience in related field
o Excellent written and verbal cILITIES:ommunication
o Ability to manage multiple tasks simultaneously, with close attention to detail
o Proficient knowledge of the Microsoft Office Suite, specifically Outlook, Word, Excel and
• Preferred qualifications
o Two (2) years successful work experience in an administrative setting
o Database experience in Tessitura or other CRM software
VII.COMPETENCIES — KNOWLEDGE, SKILLS AND ABILITIES:
• Reports to: Associate Director of Individual Giving
• Supports: Development Department
• Peer collaboration/communication with: Sales/Marketing and Business Analytics Departments
Please email cover letter and resume.
BACKGROUND SEARCH REQUIRED
NEW HIRES WILL BE ASKED TO PROVIDE PROOF OF COVID-19 VACCINATION
Ballet Austin is committed to enhancing the diversity of our student body, faculty, and staff. Hiring and other employmentrelated decisions are made on the basis of an individual’s qualifications, past experience, overall performance and other
employment-related criteria. In conjunction with Ballet Austin’s commitment to increasing the racial diversity within our
organization, we are particularly interested in receiving inquiries from applicants of color. It is the policy of Ballet Austin to
provide equal opportunities for employment and advancement for all individuals, regardless of age, gender, race, religion,
color, disability, veteran status, sexual orientation, national origin, or any other legally protected category
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