Development Coordinator

POSITION SUMMARY

Berkeley Repertory Theatre (Berkeley Rep) has grown from a storefront stage to an international leader in innovative theatre. Known for its ambition, relevance, and excellence, as well as its adventurous audience, the nonprofit has provided a welcoming home for emerging and established artists since 1968. Over 6 million people have enjoyed more than 500 shows at Berkeley Rep, including 88 world premieres. Berkeley Rep shows have gone on to win 8 Tony Awards, 9 Obie Awards, 11 Drama Desk Awards, 1 Grammy Award, 1 Pulitzer Prize, and many other honors. In recognition of its place on the national stage, Berkeley Rep received the Tony Award for Outstanding Regional Theatre in 1997. Through its annual seven-play season, together with up to four special event presentations, Berkeley Rep invites audiences to enjoy an eclectic range of theatrical experiences featuring diverse artistic voices, themes, and perspectives.

Berkeley Rep is seeking a detail-oriented and highly organized Development Coordinator to join our Development (fundraising) team. This position supports Berkeley Rep’s efforts to attract and engage its donors through relationship management, with a particular focus on donor prospect research and donor engagement. This position is well suited to someone interested in gaining or expanding their experience in non-profit fundraising and administration. The position’s essential job duties must be conducted in person on Berkeley Rep’s campuses and cannot be performed remotely.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Donor Prospect Research, Tracking, and Reporting (35%):
Support Berkeley Rep’s major individual donor giving program by:
– Conducting donor prospect research
– Tracking donor prospects in Tessitura, Berkeley Rep’s CRM patron database
– Tracking trustee recruitment efforts
– Taking meeting minutes and tracking action items
– Maintaining information on donor prospects and efforts to engage with them
– Supporting the Development team’s reporting and analysis needs by generating reports and lists

Donor Stewardship (35%):
Maintain accurate donor recognition across platforms (signage, print programs, website, named spaces)
Coordinate benefits fulfillment for major donors, including invitations to rehearsals and other behind-the-scenes opportunities
Help to streamline and support benefits fulfillment for all donor giving levels
Coordinate the use of Berkeley Rep’s two donor lounges: order and maintain stock of food, drinks, and paper goods; provide guidelines and training to staff regarding room set up, service, and schedule; track costs; schedule event bookings
Provide ticketing assistance to trustees and major donors during peak times
Engage with trustees and donors by phone, email, and at events

Event Support (25%):
Provide event planning support, including managing RSVPs, attendee research, and creation of collateral materials
Provide day-of-event support including set-up, management, and execution of event day tasks
Provide logistical support for domestic and international donor theatre trips

General Administrative Support (5%):
Provide administrative support for the Director of Development and the Development team, including but not limited to: scheduling meetings, note-taking and action items, and expense reports
Provide grant-writing and institutional funder prospecting support at peak times
Assist with data entry and acknowledgements during peak times

Other duties as assigned