The Production Coordinator is responsible for coordination, organization, and support of production activity. They support to the department, including, but not limited to facilitating on-site rehearsal and performance activities, overseeing trucking to and from storage, production inventory management, and calendar administration. This position serves as the liaison and information conduit both internally with other coordinator positions and externally with designers, vendors, partners, and venues.
Coordinate and attend production meetings, design presentations, and meet-and-greets, provide agenda, take notes, and distribute materials before and after meetings for all productions.
Track deadlines and oversee schedule updates in ArtsVision, BLO’s arts administration software. Prepare customized calendars upon request.
Provide support to payroll/accounting associate in managing subscriptions, recurring services, and vehicle registrations.
Oversee the transportation of production materials from storage facilities to rehearsal and performance venues. Manage the trucking budget.
Manage hospitality for production personnel during rehearsals, production period, and performances and provide services when no production assistant is contracted.
Provide administrative support at site visits for rehearsal and performance venues.
Oversee setup and strike of staging and orchestra rehearsal rooms.
With the director of production, manage production inventory at off-site storage facility.
Provide support to the director of production in obtaining permits and vehicle registration.
Coordinate and manage time sheets and sign-in paperwork at on-site work calls for production crew members.Assist the contract coordinator in procurement of employment forms. Supply the payroll/accounting associate with proper documentation to ensure timely payments.
Maintain working overhire technician list and schedule crew as needed
Coordinate complimentary tickets and final dress passes for production personnel and design team.
Understand and guide department in adherence to IATSE union contracts.
Serve as covid supervisor when assigned. ; instruct and assist designated covid supervisor when necessary.
Monitor and adhere to BLO COVID Control Plans.
Contribute to program book, digital credits, captions, and surtitle details to appropriate departments in coordination with others in the department. Assist in proofing when necessary.
Serve as primary liaison to other coordinator positions internally.
Provide calendar management for Artistic Advisors and visiting directors and designers as needed.
As the company and industry changes, responsibilities may change to reflect the needs of BLO.
Qualifications and Skills
Bachelor’s degree or equivalent work experience.
Minimum 1-3 years of relevant work experience, preferably in a performing arts organization.
Understanding of typical production roles and responsibilities, particularly in a union environment.
Understanding of modern theatrical production equipment.
Proficiency with Microsoft Office Suite and in database management.
Experience working in a theatrical and/or musical environment, experience in a union environment, preferred.
Preferred proficiency in ArtsVision, or equivalent scheduling and database management software.
Proactive team player approach with the desire to grow in the industry.
Ability to lift up to 25 pounds.
Ability to manage multiple projects simultaneously.
Ability to complete assignments independently, efficiently, and on time.
Ability to effectively empathize, communicate, collaborate with supervisor, staff, guest artists, and external contacts in a professional and tactful manner, both verbally and in writing.
Excellent organizational skills, attention to detail, and prompt follow-through.
Valid driver’s license with clean record. Ability to drive a box truck preferred.
The position is a full-time, 40 hours per week, non-exempt, permanent position. Regular business hours are Monday to Friday, from 9am-5pm with evening and weekend work during seasonal high-volume periods. Regular onsite work is required for BLO production periods, performances, and events in Boston and across the greater Boston area (both during the week and/or on weekends) including at the production warehouse facility in Taunton, MA. The workflow varies greatly throughout the year, with work time demands beyond the standard workweek determined by production planning and execution. Administrative work is currently remote, as BLO staff continue to work from home due to COVID-19 precautions. BLO requires employees to have up to date COVID-19 vaccinations. The ideal candidate for this role will live in the greater Boston Area. A relocation stipend is not available for this position.
BLO Main Office, Remote Work, Warehouse, Rehearsal Halls, Performance Venues; Meetings in and around Boston
The salary for this position is based on a candidate’s experience and skills, with a base salary of $20 per hour.
BLO values diversity and is committed to creating an inclusive environment for all employees. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran’s status or any other protected category. BLO is an equal opportunity employer.
To apply for this job please visit bostonlyricopera.bamboohr.com.