Administrative Manager

Broadway Training Center of Westchester

Award Winning Performing Arts School

Hastings on Hudson, NY

Work Location: Hybrid: remote & office


Website Broadway Training Center of Westchester

Award Winning Performing Arts School

Broadway Training Center of Westchester is a premier performing arts school, located in
Hastings-on-Hudson, NY. BTC provides children, teens, and adults with Broadway-oriented performing arts
training focusing on the joy of accomplishment and the enrichment of personal expression through classroom and performance work. Broadway Training Center of Westchester is a not-for-profit 501(c)(3) organization currently in its 30th year. Voted “Best Theater Classes in Southern Westchester” by Westchester Magazine.

Position Description

Seeking an Administrative Manager for our award-winning afterschool performing arts programs.  We are looking for organized multitaskers with excellent customer service skills.  Strong attention to detail and self-regulated work pace are essential to keeping up with the day-to-day operations.  Successful candidates will relish quiet office hours before the afternoon start of classes, as well as enjoy the higher-paced time of day once students arrive. Work experience that helps us update our current office systems a plus.

Responsibilities & Requirements

 Regular clerical duties: phone, email, copying, filing, shipping, banking, purchasing of school supplies
 Client services and customer support. A keen ability to reason intelligently and problem solve with
 Excellent manner with phone calls, emails, and walk-ins (interacting with adults and children of all ages)
 Providing quick response to prospective students, current families, and facility renters. (24hrs or less)
 QuickBooks bookkeeping & data entry, including timely paying of vendors & maintaining school records
 Good math skills – providing tuition calculations to current and prospective students
 Ability to track and prioritize multiple projects at a time, often under urgent deadline
 Providing instructors with regular contact for scheduling, invoicing, contracts, and client feedback
 Liaising with vendors, contractors and licensing houses
 Creating and scheduling social media content, newsletter blasts, publicity for shows and events
 Managing student internship and work-study program
 Support leadership with donor relations, foundation introductions, aspects of grant applications, and
fundraising efforts
 Directing Front of House experiences at school productions and events, organizing volunteers, managing
patrons and ticketing
 Visitor management and on campus student tracking
 Maintaining safety and basic presentation of BTC spaces
 Working alongside upper management in a visible position of leadership with a commitment to enriching
the school community.
 Special consideration will be given to candidates who have marketing experience (print and internet
 Special consideration will be given to candidates who have grant writing experience
 Special consideration will be given to candidates with not-for-profit or school office management
 Onsite school year M-F, 1:30pm-6:30pm; select Saturdays 8:45am-12:45pm; select evenings and weekends
for house managing shows, workshops, and events; summer sessions M-F a 5 hour block between 9:30am-
5:30pm, as coordinated with the needs of the team. The position hosts 25 hrs a week onsite with 15 hrs of remote flexibility for school expansion projects. (40 hrs total)
 Start date: July/August 2022


We are an all-Macintosh office. Must be extremely proficient with Mac Operating System, G-Suite, Dropbox, Microsoft Word and Excel. QuickBooks experience greatly preferred.


Salary is $40K/year; future growth opportunities available, as the organization is on the verge of major
expansion.  Two paid vacation weeks (one in December, one in May/June), plus approximately 10
flexible/remote work weeks per year. May attend adult classes free of charge. Job offers non-traditional
schedule and casual dress. School is one block away from the Hastings-on-Hudson Metro-North station.

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