Office Coordinator

Broadway Training Center of Westchester

Award Winning Performing Arts School

Hastings on Hudson, NY

Work Location: Hybrid: remote & office


Website Broadway Training Center of Westchester

Award Winning Performing Arts School

Broadway Training Center of Westchester is a premier performing arts school, located in
Hastings-on-Hudson, NY. BTC provides children, teens, and adults with Broadway-oriented performing arts
training focusing on the joy of accomplishment and the enrichment of personal expression through classroom and performance work. Broadway Training Center of Westchester is a not-for-profit 501(c)(3) organization currently in its 30 th year. Voted “Best Theater Classes in Southern Westchester” by Westchester Magazine.

Position Description

Seeking an office coordinator for our award-winning afterschool performing arts programs.  Successful candidates will be great team players in a collaborative environment. We are looking for organized multitaskers with excellent customer service skills.  Strong attention to detail and self-regulated work pace are essential to keeping up with the day-to-day operations.  Schedule includes some hours before classes begin in addition to being onsite to assist during classes and performances.

Responsibilities & Requirements

 Regular clerical duties: phone, email, copying, filing, shipping, banking, purchasing of school supplies
 Ability to reason intelligently and problem solve with diplomacy
 Excellent manner with phone calls, emails, and walk-ins (interacting with adults and children of all ages)
 Providing quick response to prospective students, current families, and facility renters. (24hrs or less)
 QuickBooks bookkeeping & data entry, including timely paying of vendors & maintaining school records
 Good math skills – providing tuition calculations to current and prospective students
 Ability to track and prioritize multiple projects at a time, often under urgent deadline
 Providing instructors with regular contact for scheduling, contracts, and client feedback
 Liaising with vendors, contractors and licensing houses
 Creating and scheduling social media content, newsletter blasts, publicity for shows and events
 Assisting on major shows and events, especially front of house
 Checking students & visitors in to the building
 Keeping the BTC spaces neat and clean
 Onsite school year M-F, 1:30pm-6:30pm; summer sessions M-F a 5 hour block between 9:30am-5:30pm,
as coordinated with the needs of the team. (25hrs total) Plus, select evenings and weekends for shows and fundraising events. Weekend dates will not exceed a maximum of 10 instances or 5 weekends throughout
the entire year.
 Special Projects and expanded pay possibilities with remote options for up to an additional $5K-$10K
 Start date: July/August 2022


We are an all-Macintosh office. Must be extremely proficient with Mac Operating System, G-Suite, Dropbox, Microsoft Word and Excel. QuickBooks experience greatly preferred.


Salary is $30K/year; special projects and expanded pay possibilities with remote/flexible work options for up to an additional $5K-$10K yearly. Two paid vacation weeks (one in December, one in late May/June), plus multiple remote work weeks per year. May attend adult classes free of charge. Job offers non-traditional schedule and casual dress. Located one block away from the Hastings-on-Hudson Metro-North station.

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