Accounting Associate

Chicago Shakespeare Theater

Chicago, IL

Work Location: Hybrid: remote & office


  • Full Time
  • Chicago, IL
  • Thu, Jun 30, 2022
  • Work Location: Hybrid: remote & office
  • Theater
  • $37,000
  • $42,000

Website Chicago Shakespeare Theater


The Accounting Associate contributes to the work of Chicago Shakespeare Theater’s fast-paced, multifaceted Finance Department by serving as the primary point person for CSTs accounts payable needs. This staff member is responsible for providing financial and administrative assistance to ensure effective, efficient, and accurate financial and administrative operations. Candidates must demonstrate the ability to be organized, to meet deadlines, and to go above and beyond to achieve desired outcomes. This role has the opportunity to operate under a hybrid work model allowing for some remote work.

Essential Duties and Responsibilities:
Accounts Payable, Payroll and Other Disbursements-

Creates new and maintains current vendor files in the accounting system
Reviews all invoices for appropriate documentation and approval
Enters invoices into QuickBooks w/ appropriate general ledger account coding
Answers all vendor inquiries
Completes credit card transactions and distributes weekly accounts payable and payroll checks
Oversees administration of staff credit card and mobile phone accounts
Processes weekly accounts payable checks and payments
Follows up on aged outstanding checks

Revenue and Accounts Receivable-

Records daily cash receipts, including ticket sales and donations
Records invoices in accounting and monitors collections


Administers petty cash and stamp inventory
Monitors corporate credit cards and staff cell phone accounts
Compiles information and prepares misc. reports, as requested
Acts as a liaison between the Finance Department and other departments
Distributes Finance Department mail daily and maintains office supplies
Performs administrative tasks such as filing, copying, scanning & faxing documents

Reconciliations and General Ledger-

Prepares journal entries as outlined on the monthly close checklist
Prepares month end bank reconciliations (parking/transit/company mgr. accounts)
Ensures the accuracy of inventory within the general ledger through inventory counts and adjusting journal entries
Assists with the preparation of detailed departmental expense reports
Maintains schedules of licenses, fees, and taxes to track timing and spending
Files monthly sales tax returns


Assists with preparation of cash flow projections
Prepares “Other Prepaid” accounts schedule at year end
Prepares and distributes 1099’s
Obtains certificates of insurance as needed
Assists with audit requests
Other duties as assigned by Director of Finance, Controller, and Assistant Controller


Proven working experience in accounts payable preferred
Understanding of basic bookkeeping and accounts payable principles
Strong technical skills and experience with a Windows-based computer environment. Strong Excel skills. Experience with QuickBooks preferred
Proactive and professional collaborator who is comfortable working with a variety of individuals, including colleagues and outside vendors
Ability to quickly gain a deep understanding of the Theater and apply that knowledge to day-to-day operations
Dynamite project management skills with the ability to anticipate project needs; exceptional attention to detail and organization skills; comfortable multi-tasking to produce high-quality work on tight deadlines

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