Admission Coordinator – Conservatory

Cleveland Institute of Music

Be the future of classical music

Cleveland, OH

Work Location: In-office


Website cim_edu Cleveland Institute of Music

Be the future of classical music

Company Overview

At the Cleveland Institute of Music, a diverse, equitable and inclusive environment for learning and music-making is core to our mission of empowering the world’s most talented classical musicians and our vision to be the future of classical music. In fact, we believe that it is an artistic, moral, and business imperative to strive every day to be curious, be compassionate and challenge the status quo.  While we are particularly focused on increasing participation among Black and Latinx musicians and audiences, we value access and belonging in many forms, particularly as a national and international center of higher education and an anchor arts organization in Cleveland. CIM commits planning, personnel, and financial resources to advancing diversity, equity and inclusion in its recruitment, retention and programming practices and policies for students, faculty, guest artists, administrators, families and trustees.  

To learn more about our rich history, mission and vision, visit our website at

Job Summary

The Cleveland Institute of Music (CIM) is seeking an Admission Coordinator to assist the Admission Office in identifying, recruiting and enrolling the world’s most talented classical music students. The Admission Coordinator is the first point of contact for prospective conservatory, preparatory and public programs students and their family members. This position will have a focus on the Conservatory and will represent the institution locally, nationally and virtually at college fairs and recruitment events, while assisting with Preparatory and Public Programs recruitment and admission efforts as needed.

Primary Duties and Responsibilities

Counsel and prepare prospective conservatory students and their families on the aspects of applying and auditioning at a conservatory.

Support faculty and staff recruitment efforts by identifying target rich environments and building and maintaining strong relationships with music organizations and schools.

Support faculty and staff during peak recruitment and admission times, articulating processes and procedures as well as receiving and retaining valuable feedback needed for decision making.

Plan on-campus and virtual recruitment events such as: open houses (prospective and admitted students), audition days, college fairs, school visits and summer programs.

Manage the audition schedule and process recorded audition materials.

Assist in enhancing on-campus experiences for visiting families.

Train and supervise work-study students.

Collaborate with other offices within CIM to make the enrollment process smooth for admitted students.

Build and maintain the Conservatory application.

Utilize the application database to manage student applications, analyze enrollment data, construct marketing mailings, plan events and manage admission decisions.

Manage the communication plan for both prospective students and applicants.

Maintain and update the admission section of the CIM website as needed.

Create and present admission presentations to a variety of audiences for recruitment purposes.

Manage daily email and phone calls to the Admission Office.

Assist with Preparatory and Public Programs admission efforts as needed.

Other duties as assigned.

Education, Experience and Qualifications


Bachelor’s degree in Music Performance, Music Education, Composition, Fine Arts, Music Administration, or related field

Familiarity with college and university program admission requirements and processes

Demonstrated commitment to a diverse work environment, including work with multi-cultural populations and an understanding of, and sensitivity to, issues affecting traditionally underrepresented communities in classical music.

Ability to work independently and collaboratively

Excellent active listening, public speaking, customer service, and interpersonal skills (written and verbal)
Must be detail-oriented with the ability to multi-task and stay organized within a time sensitive and goal-oriented environment

Willingness to guide others and provide ongoing support within decision making processes

Experience and knowledge of Microsoft Office 365 products including Outlook, Excel, PowerPoint, Word, and Teams

Able to take concrete steps to build a more diverse and equitable future of classical music.  


Experience in college admissions

Classical music, performing arts, or an orchestral background

Possess some database management skills.

Knowledge of Slate by Technolutions

Personal Attributes

Must possess flexibility and creativity when solving complex problems

Must be able to thrive in a collaborative and team environment

Positive self-starter and able to overcome obstacles

Willingness to put the needs of the team above self

Working Conditions / Physical Requirements

Most of the work will be completed in an office environment

95% of the time sitting, with heavy PC and phone usage

Must be willing to travel (total of two-month travel season)

Must be available for longer work hours and some weekends during peak admissions time

Benefits and Perks

Medical, Dental and Vision Insurance.

Flexible Spending and Health Savings Accounts.

Retirement with a matching contribution after one year of service.

Company paid short-term and long-term disability insurance.

Paid time off – vacation, personal, and sick time. In addition, two floating holidays and two weeks paid while
the Institute is closed for winter break.

Remote work opportunities.

Tuition discount for employees and dependents.

To apply for this job please visit