Scheduling and Access Coordinator

Cleveland Institute of Music

Be the future of classical music

Cleveland, OH

Work Location: In-office


  • Full Time
  • Cleveland, OH (Remote)
  • This position has been filled
  • Work Location: In-office
  • Academic
  • $30,000.00
  • $37,500.00

Website cim_edu Cleveland Institute of Music

Be the future of classical music

Company Overview

The Cleveland Institute of Music (CIM), founded in 1920 with composer Ernest Bloch as the founding director, is one of just seven independent conservatories of music in the United States, one of three devoted exclusively to classical music performance and the only nestled in America’s heartland. CIM’s campus – in the world-class center of innovation in healthcare, education and arts & culture known as University Circle – offers an incomparable environment for learning, study and artistic development.

CIM’s graduates command the most celebrated and revered stages in the world as soloists, chamber musicians and ensemble members; compose meaningful, award-winning new repertoire; and are highly sought-after teaching artists, administrators and though leaders. More than half of the members of The Cleveland Orchestra are connected to CIM as members of the faculty, alumni or both. The Institute’s diverse talent tapestry uniquely positions CIM as the future of classical music.

All CIM students benefit from access to world-renowned visiting artists and conductors, intensive study with CIM’s stellar faculty and the rich curriculum offered by CIM’s partner Case Western Reserve University, CIM’s Center for Innovative Musicianship (known as CIM²) embraces the school’s mission to empower the world’s most talented classical music students to fulfill their dreams and potential by offering extensive experiential opportunities for students to foster the practical skills necessary for a seamless transition into a professional career.

CIM is an integral part of Cleveland’s art community, presenting nearly 600 free performances and master classes on campus each year, and hundreds more at locations throughout the region, including Severance Hall, which is widely regarded as one of the world’s finest concert halls. Students and faculty engage with partners including The Cleveland Orchestra, Cleveland Museum of Art, Cleveland Institute of Art and other cultural, educational and community organizations to create classical music that is as vibrant and varied as the city of Cleveland.

Job Summary

In support of CIM’s mission to empower the world’s most talented classical music students to fulfill their dreams and potential, the Scheduling and Access Coordinator efficiently schedules all main campus spaces to maximize usage in alignment with CIM’s educational and artistic goals while coordinating student, employee, and guest access to CIM buildings.

Primary Duties and Responsibilities

Schedule and manage the use of all reservable spaces, including Kulas Hall, Mixon Hall, 113, 217, all teaching studios, McAfee Conference Room, Lounge, Hospitality Room, Pogue Lobby, Maltz Lobby and any other public spaces.
Serve as chief administrator of ASIMUT scheduling system, including managing any updates or training required for students or employees.
Communicate regularly with faculty chairs to ensure logistical needs of all divisions are being met and educational goals and outcomes are properly prioritized.
Assist Manager in determining Pre-College Division facilities support needed for all programs, including Saturday activities and summer programs.
Participate in formulation and execution of policies and procedures governing the use of CIM facilities.
Interface with outside arts organizations holding auditions at CIM and coordinate support.
Gather information and create monthly Operations Memo outlining set-ups, building preparations, staffing, and other tasks performed by the maintenance and security teams in support of building operations.
Produce Four-Week Calendar for internal distribution to faculty, staff and students.
Primary liaison between facilities teams and all other departments.
Create and manage yearly schedule of building hours necessary to accommodate activities.
Assist with contracts, accounts receivable, logistics and event planning and work at rental events as needed.
Work weekend and evening concerts and events as necessary.
Provide back up to Manager of Ensembles and Director of Concerts, Events & Ensembles.
Other duties, responsibilities and projects as assigned.
Education, Experience and Qualifications

Bachelor’s degree, preferably in an arts-related field preferred. 1-2 years of proven administrative experience required.
Proficient PC skills including Microsoft Suites of products, and willingness to learn and master new technology tools and systems.
Must have excellent attendance and be punctual.
Work emergencies and overtime needed.
Personal Attributes

Ability to interact calmly and professionally with all levels of administration, students, faculty, vendors and guests.
Extremely organized with a proactive, positive and customer service-oriented demeanor toward resolving problems and helping all CIM constituents.
Ability to remain calm and focused while coordinating or resolving competing needs.
Must be a team player who is open to direction and training and who actively works to support their team colleagues.
Working Conditions/Physical Requirements

Work occurs primarily in an office setting during normal business hours. Some evenings and weekends may be required.

Position requires physical dexterity for moving, standing, climbing or walking for significant periods of time and lifting up to 35 pounds.

Benefits and Perks

Medical, Dental and Visions Insurance.
Retirement with a matching contribution after one year of service.
Company paid short-term and long-term disability insurance.
Paid time off – vacation, personal and sick time. In addition two floating holidays and two weeks paid while the Institute is closed for winter break.
Tuition discount for employees and dependents.