Website EPACENTER
Organizational Overview
EPACENTER is a vibrant hub for creativity and cultural engagement headquartered in East Palo Alto that is dedicated to inspiring imagination and activating the creative potential of all who seek greater access to artistic opportunities in San Mateo County. EPACENTER unites individuals of every age through artistic expression, supports career pathways in creative fields, and celebrates the rich cultural heritage of our community.
EPACENTER presents a dynamic range of public programs, including live performances, exhibitions and installations, stimulating lectures, curated film screenings, and spirited community events. Its comprehensive classes in digital, visual, culinary, and performing arts offer abundant opportunities for personal growth, skill development, and the discovery of lifelong passions for every age.
Designed as an inviting and accessible 25,000-square-foot space, EPACENTER is a welcoming gathering spot where people of all abilities explore their talents, engage with inspiring ideas, and flourish creatively.
Position Overview
Reporting to the Director of Program Operations and Production (DPOP), the Production Coordinator is responsible for executing EPACENTER’s productions and events. The role bridges the technical and production aspects of concerts, film screenings, dance and theater performances, exhibitions, open mics, DJ sets, and community jam nights and mixers with the programs and operations teams to ensure that performances, productions, and events are delivered on time, on budget, and with excellent technical support. The position requires strong project management, clear communication, and hands-on experience with audio, visual, lighting, and production workflows.
Key Roles and Responsibilities
Production Planning and Coordination
Build and manage production schedules for preparation, load-in, rehearsals, performances, post-event work, and teardown
Create and distribute call sheets, schedules, and technical plans
Coordinate resources, including technical equipment, vendors, and external contractors
Audio, Visual, and Technical Support
Lead setup, operation, troubleshooting, and teardown of audio, visual, lighting, projection, and sound systems for rehearsals and events
Maintain and monitor technical inventory and schedule routine maintenance
Coordinate repairs and replacements and ensure that documentation, cue sheets, stage plots, input lists, and manuals are current and accessible
Train and support staff, teaching artists, interns, and volunteers in basic technical operations and safety
Vendor, Facility, and Logistics Management
Manage vendor and contractor relationships for equipment rental, technical services, and transport
Oversee logistics for equipment transport, staging, load-ins, and load-outs
Coordinate facility usage with the Director of Facilities for space scheduling, technical infrastructure, and safety compliance
Budgeting, Reporting, and Documentation
In partnership with the DPOP, develop and track production budgets and process invoices, purchase orders, and expense reports
Maintain organized production files, contracts, and post-event reports
Provide regular updates on production status, resource needs, and technical performance
Collaboration and Communication
Serve as a central point of contact for internal teams to communicate needs, constraints, and changes
Facilitate pre-production meetings, technical rehearsals, and post-mortems
Qualifications
Education and Experience
Bachelor’s degree, associate degree, or equivalent experience in production, technical theater, live events, media arts, or a related field
Two to four years of experience in production coordination, technical support, or live event operations. Experience in arts or nonprofit settings is preferred
Two to four years of hands-on work with audio, visual, lighting, projection, and sound systems
Skills and Competencies
Strong project management with the ability to manage multiple concurrent productions and events
Clear written and verbal communication and effective stakeholder management
Technical literacy across audio, video, lighting, staging, cabling, and basic networking
High attention to detail with proactive problem solving
Comfort working under deadlines with flexible hours that can include evenings and weekends
Work Schedule and Conditions
Ability to lift and safely move technical equipment up to approximately 40 to 50 pounds
Ability to work in theaters, classrooms, outdoor stages, and other production environments
A valid driver’s license
Equal Opportunity
EPACENTER is an equal opportunity employer. We welcome applicants from all backgrounds and identities, especially those who reflect the vibrant diversity of our East Palo Alto community.
To apply for this job please visit epacenter.bamboohr.com.