Ford’s Theatre Society seeks an Accounting, Payroll and Benefits Manager to join its team. Ford’s Theatre Society values and is committed to maintaining a diverse and inclusive workforce and working environment. Ford’s is proud to be an equal opportunity employer where all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, gender identity or expression, family status, sexual orientation, disability, age, veteran status or any other characteristic protected by law.
The primary function of the Accounting, Payroll and Benefits Manager is to perform accounting, payroll, and human resources functions including cash receipts, accounts payable, payroll, administering benefits, and personnel on-boarding.
Financial Systems and Accounting
Enters all accounts payable information for properly approved invoice payments and produces checks. Secures required signatures on checks. Forwards checks with remittance advices to vendors. Attaches check stub to original invoice and files into accounts payable files. Creates and maintains digital records of accounts payable transactions. Works with staff to research and analyze invoice billing disputes.
Responsible for the accurate coding of revenue and cash receipts to the general ledger.
Prepares and performs daily deposit of checks received, usually via remote deposit, and maintains check log. Maintains files for deposit back up and verification.
Reviews and routes American Express statements for coding. Maintains American Express records for new and deleted cardholders and works with cardholders on billing discrepancies. Ensures all AMEX expenditures are accounted for and coded properly.
Coordinates preparation and processing of multi-department invoices for payment or in-kind expense recording, including shipping, airline, various employee benefits, and others as they become relevant.
Ensures and maintains accurate balance and reconciliation of payable, advance, and receivable accounts as they relate to the accounts payable and cash receipts functions. Also, periodically reviews these accounts and works closely with the Associate Director of Finance to correct any discrepancies.
Prepares vendor 1099 year-end tax forms and understands the requirements of forms. Maintains vendor database with all appropriate information to process 1099 forms accurately and within IRS deadlines.
Maintains a petty cash fund and replenishes fund as the declining balance dictates. Prepares the petty cash expense distribution general ledger entry. Maintains the security over petty cash.
Payroll and Benefits
Processes weekly payroll in a timely and accurate fashion.
Responsible for accuracy of payroll data including completeness of payroll paperwork, backup, and files. Maintains payroll and personnel files.
Maintains confidentiality of payroll records and personnel information.
Maintains accurate record of sick-leave balances for part-time staff and monitors staff leave accruals and annual rollovers.
Conducts orientations and on-boarding process for new employees. Ensures new-hire paperwork is completed and filed correctly.
Maintains and reconciles Flexible Spending accounts.
Provides ongoing support for employee benefits including enrollment, change verifications, and processing.
Administers employee parking enrollments and terminations.
Responsible for creation and distribution of 1095 health care tax forms.
Fills out and submits unemployment claim forms.
Keeps current on issues affecting a/p, a/r, and payroll processing.
Provides administrative support to the Director of Finance and Associate Director of Finance as requested. This includes support during the annual audit including preparation and during on-site fieldwork.
Coordinates billing and other aspects of offsite storage and supply requisition.
Assist with administration of the internship program.
Performs other tasks as assigned.
Bachelor’s degree in business or related field, or equivalent proven experience in accounting, bookkeeping and/or human resources required.
Strong organization and time management skills.
Excellent ability to pay attention to accuracy and detail.
Excellent data entry skills.
Strong customer service orientation.
Basic math and accounting knowledge.
Proficiency in Microsoft Office systems, especially Excel.
Working knowledge of Dynamics GP and/or Tessitura database software helpful.
Experience with ADP payroll systems preferred.
Basic math and accounting knowledge.
Interest in history, theatre, museum, or performing arts preferred.
Minimum of two years experience in a business office environment with some accounting, payroll, and benefits duties, preferably in a non-profit organization.
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