Assistant Facilities & Maintenance Manager

Gina Gibney Dance, Inc.

New York, NY

Work Location: In-office

Dance

  • Full Time
  • New York, NY (Remote)
  • Tue, Aug 23, 2022
  • Work Location: In-office
  • Dance
  • $42,000
  • $45,000

Website Gina Gibney Dance, Inc.

POSITION SUMMARY
Reporting to Director of Operations, the Assistant Facility & Maintenance Manager (AFMM) will assist in maintaining a safe, clean and comfortable environment for Gibney space, improve the organization’s physical systems (including Mechanical, Maintenance, Fire Safety and Security), implement best practices to support future growth.

This position requires an on-site presence at Gibney Center, including 890 Broadway and 280 Broadway, in lower Manhattan. The AFMM has primary responsibility for managing the smooth operation and physical facilities at the 280 Broadway location and assists at the 890 Broadway location. Further, all Gibney Staff must be fully vaccinated and boosted to enter Gibney Center, as detailed in our website.

AFMM collaborates with Senior Manager of Operations, Assistant Operations Manager and 12 Operations Associates. The AFMM also works with the Building Managers and Superintendent and coordinates with a team of outside vendors, including IT, cleaning services, security staff, construction teams, and others. This position requires an on- site presence at Gibney Center, including 890 Broadway and 280 Broadway, in lower Manhattan. All staff must be fully vaccinated and boosted per Gibney’s Staff Vaccination Policy. Select reasonable accommodations are permitted; please contact covidsafety@gibneydance.org to determine your eligibility.

RESPONSIBILITIES

FACILITIES MANAGEMENT
• Assist in all building maintenance and repairs in compliance with applicable building, health, safety, fire, HVAC, and environmental codes and regulations
• Assess the current condition of electrical, air conditioning, plumbing and other essential facilities
• Establish and enforce maintenance timetables and checklists
• Ensure the safety of the Center from fire, flood, and other hazards and initiate an active campaign on safety measures in the Center
• Conduct daily tours and inspect the facility; Initiate interventions to solve problems and ensure on-going quality improvement
• Maintain accurate records of the condition of the equipment and other systems
• Participate in the development of policies and procedures that affect the use of supplies and facilities, monitor maintenance inventory tracking, oversee the ordering and storage of supplies
• Collaborates with maintenance, outside services, and vendors
• Act as point of contact for all building related requests (building overtime, maintenance issues, etc.)
• Work with building staff to oversee trash removal, pest control, and other outside vendors/contracted services
• Assist in ensuring the highest possible level of cleanliness, order, and safety at the 280 Broadway facilities

COLLABORATE WITH THE OPERATIONS TEAM
• Equip Security Staff with building knowledge to ensure 280 Broadway safety
• Manage cleaning staff by offering notes and projects to maintain the highest standard of cleanliness
• Coordinate with Building Engineers regarding larger building maintenance operations
• Coordinates with the Rental team and ensure all rental-related facility needs are met

REINFORCEMENT OF CENTER CULTURE

• Work to ensure that the Gibney culture is warm, welcoming, positive and professional
• Work to instill a sense of pride among our constituents in our facilities and programs
• Maintain a generous service culture that goes “above and beyond” to ensure artists are respected and their needs are accommodated
• Fairly enforce all policies and procedures for use of the spaces
• Be aware at all times of what is happening in the studios
• Implement interventions for those who fail to adhere to the rules or compromise the space

OTHER
Gibney is a growing organization and employees are often called upon to perform other duties that are essential to accomplish organizational goals and meet important deadlines. This kind of work should only be disseminated by the direct supervisor of that staff member and include relocating their original work for that time frame.

NONPROFIT EMPLOYMENT CONSIDERATION
Gibney is a mission-based nonprofit performing arts organization. Working in this sector can be personally rewarding with intrinsic benefits and distinct opportunities for growth. However, the compensation will never match that of the private sector or more highly resourced art forms. Candidates for employment are advised to carefully consider their decision to work in this field before seeking or accepting employment at Gibney.

EQUAL OPPORTUNITY STATEMENT
Gibney provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type because of race, color, religion, sex, sexual orientation, gender identity or expression, the status of being transgender, age, national origin, marital status, citizenship or veteran status, disability, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Gibney is strongly committed to providing reasonable accommodations of disabilities during the application and hiring process. If required, please contact Senior Manager of Human Resources, Mario Alberto Flores at mario@gibneydance.org.

QUALIFICATIONS
The model candidate will possess the following qualifications:
• At least 2 years in multi-site facilities maintenance experience
• Good understanding of facility systems such as HVAC, plumbing, electrical, mechanical, and code compliance
• Proficiency with repair tools and techniques
• Knowledge of general maintenance methods, operating requirements, and safety precautions related to facilities management.
• Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Reliable, responsible, and dependable in fulfilling obligations
• A good commend of verbal and written communication skills
• Write basic reports, business correspondence, and procedure manuals
• High School Diploma

PHYSICAL REQUIREMENT
The employee must have the ability to climb ladders and navigate and/or staircases. The employee must occasionally lift and/or move up to 60 pounds, and work at heights and in confined spaces.

EVENINGS AND WEEKEND
Occasionally, this position is required to be on-site on evenings and weekends.

APPLICATION INSTRUCTIONS
To be considered, please submit your application to: Jane Cho, Managing Director of Administration at Jane@Gibneydance.org with “Assistant Facility and Maintenance Manager” in the subject line. Applications will be accepted until the position is filled.

Your application should include a resume, a brief cover letter that describes your interest in and qualifications for this position, and the names of at least three professional references who can speak to your qualification. Please submit your application electronically as one PDF document.

This is a non-exempt position at 40 hours per week, with an annual salary range of $42,000 to $45,000 and full-time employee benefits. Exceptionally qualified candidates will be considered at levels commensurate with their qualifications and experience.

All expressions of interest and conversations will be held in the strictest confidence; references will not be contacted without the candidate’s permission. Incomplete submissions will not be considered nor will submissions sent via postal mail, fax, or phone.

To apply for this job email your details to jane@gibneydance.org