Artistic Operations Manager

Artistic Operations Manager
General Description

Organization:Founded in 1963, the Golden State Youth Symphony (GSYO) provides young musicians from the San Francisco Bay Area, ages 6-20, with the opportunity to immerse in a high level orchestral training program and perform challenging standard repertoire. Two core principles underlie GSYO’s mission: Music Education— to nurture, train and develop young musicians from culturally diverse backgrounds and encourage a lasting appreciation of music; and Musical Excellence— to provide high-level orchestral and ensemble performance opportunities for young musicians, and to present outstanding musical events for the wider community. For more than 50 years, GSYO has challenged and nurtured K-12 musicians who wish to augment private study, offering training and exposure to symphonic, ensemble, and chamber music repertoire under the direction of superb professional conductors and musicians. More than 400 students from over 100 schools, from San Francisco to Santa Cruz, receive high quality training in six orchestras and ensembles, a chamber music program, and summer workshops. The award-winning Senior Symphony Orchestra, directed by GSYO Music Director Dr. Yun Song Tay, tours internationally every other year with a European tour, and performs with such distinguished guest artists as violinists David Kim and Robert Chen, pianist Jon Nakamatsu, and cellist Zuill Bailey, among others.

Regarded as one of the top youth orchestra programs in the United States, GSYO is governed by a 12-member Board of Directors and managed by an administrative staff of 3 full-time and 3 part-time employees. The artistic faculty and staff is composed of a Music Director/Conductor, 4 Associate Conductors, an Assistant Conductor and Director of Winds, a regular team of instrumental coaches, and a resident chamber music ensemble. Students and their families represent a diverse population, and 100% of graduating high school seniors go on to attend college, many at some of the most prestigious schools in the United States.

Under the direction of the Executive Director, the Artistic Operations Manager (AOM) oversees all preparations and execution of rehearsal and concert production for all Golden State Youth Orchestra (GSYO) orchestras and ensembles. This individual works closely with the Artistic Director, Associate and Assistant Conductors and Orchestra Assistant for planning and preparation of sheet music, coordination of sectional coaches and guest musicians, and consults with the Director of Membership and Communications, as well as the Administrative Assistant, particularly in relation to utilization of volunteer resources and membership/auditions management, and communication with members and musicians.

Duties include (but are not limited to):

Assist Executive Director and Music Director and faculty with all season and concert planning
Devise detailed schedules for all activities
Supervise one part-time employee (Orchestra Assistant)
Communicate rehearsal and concert details with musicians through weekly emails
Maintain artistic operations budget
Book regular faculty for audition dates as needed
Negotiate fees and book coaches for sectionals
Negotiate fees and book guest artists
Negotiate fees and book substitute musicians as needed
Purchase or rent scores and parts
Liaise with concert and rehearsal venue technical staff
Arrange for and drive truck/van rental and assist with instrument transport to concert venue
Travel with Symphony for International Tour and Annual Retreat
School year rehearsal schedule (not including setup/breakdown):

Sundays: 3:45pm-6:45pm
Mondays:4:30pm-8:15pm
Tuesdays: 6:00pm-8:45pm

Notes: Some evening/weekend work required
Weekly hours: 40 hours weekly will be expected to fulfill the position. This will be a balance of off-site rehearsal time, and office hours. Office hours are flexible, some telecommuting possible by mutual agreement.

Dress rehearsal and concert schedule: Varies, selected Saturdays or Sundays (about 12-14 concerts per year scheduled in advance) may start as early as 8:00 am or end as late as 10:00 pm Progress checks: On occasion, W-Th-F 4:30-7:30

Holidays: On some three-day weekends during the school year, Sunday rehearsals are moved to Mondays (such as MLK or Presidents’ Day). Those days then become paid FLOATING holidays to be taken on any non-rehearsal day with prior approval of the Executive Director.

Position Details:

Type: Full-time, Salaried, Exempt
Reports to: Executive Director
Compensation: $60,000-$65,000 annually to be paid twice a month— direct deposit available
Status: Employee, taxes withheld, W-2 issued
Benefits: Health Insurance, 401(k) retirement plan, and PTO.

JOB DESCRIPTION: www.gsyomusic.org/about/jobs/

To Apply: Please send a resume and cover letter articulating your relevant experience and interest in the position to jobs@gsyomusic.org. No Phone Calls, Please.

APPLICATION DEADLINE: May 21, 2025