Community Outreach & Donor Relations Assistant

Heifetz International Music Institute

Staunton, VA

Work Location: In-office


  • Seasonal
  • Staunton, VA (Remote)
  • This position has been filled
  • Sun, Apr 30, 2023
  • Work Location: In-office
  • Festival
  • $3,000.00
  • $3,000.00

Website heifetzmusic Heifetz International Music Institute

The Heifetz Institute Community Outreach & Donor Relations Assistant will work directly with both our Marketing & Development Manager during the festival. Ideal candidates will have experience in development, be highly organized administrators, and interested in developing their skills in arts administration. Strong communication skills, the ability to interact on a professional basis with students, faculty, staff, and patrons, and faultless reliability and trustworthiness are key attributes for the successful candidates.

IMMEDIATE SUPERVISOR: Marketing & Development Manager
POSITION TYPE: In-Person, Full-Time Temporary
DATES OF EMPLOYMENT: 6/11/23 – 7/31/23
Staff Arrival Date: 6/11/23
Training: 6/12/23 – 6/14/23
Summer Festival: 6/15/23 –7/30/23
Staff Departure Date: 7/31/23

Working in conjunction with the Marketing & Development Manager the Community Outreach & Donor Relations Assistant‘s primary responsibility is to provide administrative support, coordinate the day-to-day logistics of our various outreach and donor events, as well as communicating with our constituents, including donors, scholarship teams, and assist with the daily needs of the development team. Additionally, the Community Outreach & Donor Relations Assistant will be responsible for liaising with event vendors and providing on-the-ground support and assist with event management.

The Community Outreach & Donor Relations Assistant is expected to dress in appropriate attire. Ripped jeans, mini skirts, halter-tops, tank tops, shorts, and t-shirts with graphics are discouraged during business hours and concerts.

Requirements of the Community Outreach & Donor Relations Assistant are as follows:
– Bachelor’s degree or equivalent level of experience required
– Experience with development and fundraising highly preferred
– Experience in event management, a plus
– Ability to interact confidently with faculty, students, administration, donors, board members, and audience members
– Exhibit excellent organization, communication, and proofreading/editing skills
– Ability to uphold a demanding schedule
– Competency in Microsoft Office, G Suite products, and with Apple computers
– Ability to lift up to 50 lbs, some physical labor may be required
– Possess a valid driver’s license

Responsibilities of the Community Outreach & Donor Relations Assistant are as follows:
– Plan, execute, and staff outreach activities
– Contact musicians and staff assigned to perform in outreach activities
– Prepare and provide sheet music and itineraries to assigned musicians
– Liaise with vendors for donor events
– Assist Marketing & Development Manager with communications between the Institute and its donor base
– Assist with preparations for the Institute’s Board Weekend
– Participate in staff meetings
– Provide administrative support, as needed

Compensation is $3000 for the contracted period. Housing and meals will be provided for the duration of the contract. Employment is contingent upon the signing of a contract by the Community Outreach & Donor Relations Assistant and the Heifetz Institute, as well as passing a background check. The Community Outreach & Donor Relations Assistant will be responsible for their own transportation costs to and from the Institute.