Scheduling Coordinator (Summer 2023)

Heifetz International Music Institute

Staunton, VA

Work Location: In-office


  • Seasonal
  • Staunton, VA (Remote)
  • This position has been filled
  • Sun, Apr 30, 2023
  • Work Location: In-office
  • Festival
  • $3,000.00
  • $3,000.00

Website heifetzmusic Heifetz International Music Institute


IMMEDIATE SUPERVISOR: Director of Programming & Operations

POSITION TYPE: In-Person, Full-Time Temporary

DATES OF EMPLOYMENT: 6/11/23 – 7/31/23

Staff Arrival Date: 6/11/23

Training: 6/12/23 – 6/14/23

Summer Festival: 6/15/22 –7/30/23

Staff Departure Date: 7/31/23

The Scheduling Coordinator will work in one of the Institute’s administrative offices and, as such, is expected to dress in appropriate attire. Ripped jeans, mini skirts, halter-tops, tank tops, shorts, and t-shirts with graphics are discouraged during business hours and concerts.

Requirements for the Scheduling Coordinator position are as follows:

A high school diploma is required and a bachelor’s degree (or current enrollment in a bachelor’s degree program) in music performance, music education, or arts administration is preferred
Experience with scheduling and/or resource management in a professional setting
Knowledge or experience in classical music
Comfortable making phone calls and writing emails
Ability to complete tasks in a self-directed manner
Responsive and attentive to communications during business hours
Ability to healthily cope with stressful and demanding situations
A commitment to the principles of diversity, equity, and inclusion as they relate to the Heifetz Institute and its community
Adheres to the Heifetz Institute policies and procedures in accordance with the mission and philosophy of the program
Proof of up-to-date vaccination against COVID-19 with an FDA approved or authorized vaccine

Responsibilities of the Scheduling Coordinator are as follows:

Assist in creation of all student & faculty schedules
Finding quick and effective solutions to scheduling issues as they arise
Communicating routine and emergency schedule updates to the appropriate parties
Acting as a resource for definitive schedule information to faculty and students
Staffing concerts and/or special events as required
Attending all appropriate meetings


Compensation is $3,500 for the contracted period. Housing and meals will be provided for the duration of the contract. Employment is contingent upon the signing of a contract by the Scheduling Coordinator and the Heifetz Institute, as well as passing a background check. The Scheduling Coordinator will be responsible for their own transportation costs to and from the Institute.