Job Title:                       Development Associate, Institutional Giving
Department:                   Development
Reports to:                     Director, Corporate Relations
Status:                          Permanent, Full-time, non-exempt

Summary:  This position manages stewardship fulfillment and administrative processes for the Institutional Giving team in the Houston Symphony’s Development Department

Essential Job Functions:

Stewardship: Provide stewardship to the Symphony’s corporate, foundation and government donors and key institutional stakeholders.

Activities include, but are not limited to:
Primary contact for all institutional donor ticketing needs
Plan and execute all aspects of institutional donor events and engagement such as pre- and post-concert receptions, dinners, meet and greets and private rehearsals and attend as needed
Coordinate corporate ensemble performances and attend as needed
Prepare and fulfill annual donor benefit packages and discount codes by August 15
Tracking institutional benefits and activation
Compilation and preparation of corporate fulfillment packets by August 15 each season
Create vouchers and ticket packages as needed for corporate donors and stakeholders
Manage logistical aspects of corporate concert buyouts including event execution in partnership with Jones Hall staff and Artistic/Operations and team
Manage sponsorship calendar for all institutional donors
Liaise with Marketing department and manage Development proofing of Symphony materials (magazine, slide shows, marquees, etc) to insure institutional donors are recognized correctly
Prospect/Donor Cultivation
Manage a portfolio of Institutional donors and stakeholders giving from $1,000-$10,000 annually
Prepare proposals and reports as needed for Institutional donors
Create and maintain updated materials for prospect meetings and prepare packets as needed
Manage annual update to Houston Symphony profile on Donor Houston, BBB, and similar resources
Identify new corporate and foundation prospects and conduct preliminary research on potential new donors
Coordinate prospect mailings with direction from Director, Corporate Relations
Administration and Correspondence
Create and send institutional correspondence, including thank you letters and charitable contribution receipts
Manage Institutional giving budget and subscriptions
Maintain up-to-date Tessitura and paper files for Institutional partner records
Attend and report on PSC Inventory meetings and manage Institutional comps
Additional duties:
Attend performances and donor events as required
Act as a representative from the Development department at concerts and Houston Symphony functions
Perform additional duties as required by the Houston Symphony Society


Bachelor’s degree or equivalent experience.
Proficient in Microsoft Office and Tessitura.
Experience with Desktop publishing (Publisher) preferred, along with spreadsheets, reporting and mail merge functions.
Professional demeanor, detail oriented with ability to work successfully in a fast-paced environment while managing multiple projects.
Ability to work well with others.
Strong organizational, administrative, and writing skills.
Creativity, flexibility
Ability to work evenings and weekends.

About Houston Symphony

Mission of the Houston Symphony:
The mission of the Houston Symphony is to inspire and engage a large and diverse audience in Greater Houston and beyond through exceptional orchestral and non-orchestral performances, educational programs and community activities.

The Houston Symphony is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, veteran status, or any other protected class.