MUSE COORDINATOR

Muse Coordinator

DEPARTMENT: Development
REPORTS TO: Associate Vice President – Development
FLSA: Part-Time, Non-Exempt
SALARY RANGE: $25.00 to $30.00 per hour
LOCATION: Palm Desert, CA (on-site)

Job Summary

The McCallum Theatre seeks a highly organized and people-oriented Muse Coordinator to support the vibrant work of the Muses & Patroness Circle. This position serves as a key connection between the Theatre and the Muses, supporting their fundraising events, volunteer coordination, and communications. With a focus on hospitality, logistics, and relationship-building, the Muse Coordinator plays a central role in supporting this dynamic group of women to advance arts education for the Coachella Valley.

Essential Responsibilities

Event Support

• Coordinate event logistics for the Muses & Patroness Circle events including events, luncheons, committee meetings, and the Annual Fundraiser.
• Manage event timelines, vendor coordination, RSVPs, and volunteer assignments.
• Serve as on-site point person during Muse events, overseeing setup, guest experience, and real-time problem-solving.
• Manage Eventbrite/Tessitura (RSVP system) for all Muse events (excluding MAF).
• Events include: Season Opening Party, Muse Holiday Brunch, Meet & Mingles, Muse Annual Fundraiser, Patroness Silver Events, Season Closing Party, Muse Board Meetings.

Administrative Coordination

• Assist with Muses Board meeting agendas, invitations, and other correspondence.
• Assist with budget tracking and processing event-related invoices and reimbursements.
• Regularly communicate and coordinate with the Associate Vice President – Development (Muse Liaison) on all Muse related activities.

Communications & Stewardship

• Assist with communication for Muses Board members by responding to emails, sharing updates, and helping ensure information is delivered on time.
• Maintain and coordinate a comprehensive calendar of Muse activities, committee meetings, and key deadlines.

Fundraising & Engagement

• Provide administrative and logistical support for the Muses Annual Fundraiser, including committee support, donor recognition, and auction tracking.

Minimum Requirements

• Prior experience in event planning, volunteer coordination, or development.
• Excellent interpersonal, written, and verbal communication skills.
• Strong organizational and time management skills.
• Attention to detail and ability to manage multiple priorities.
• Ability to work independently and in a team environment.
• Valid driver’s license and ability to travel within Coachella Valley.
• Must be available to work weekends, evenings, or holidays.

Preferred Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• 2+ years of relevant experience in a fast-paced office setting.
• Experience working with volunteers or donor groups in a non-profit or performing arts setting is a plus.
• Proficiency in Microsoft Office Suite; experience with CRM databases (e.g., Tessitura, Raiser’s Edge) a plus.

Work Authorization/Security Clearance

• Proof of eligibility to work in the United States.
• Criminal and civil background check will be performed.
• An equal opportunity employer / Drug-Free Workplace.

Physical Requirements

Work Environment

This job operates in a professional, non-profit performing arts theatre. This role operates within the theatre as well as the exterior grounds of the facility.

Physical Demands

Must possess strength, stamina, and mobility to perform light to medium physical work; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. Finger dexterity is needed to access, enter, and retrieve data using a computer, keyboard, tools, and equipment. Incumbents in this classification sit, bend, stoop, and reach. Must be able to lift 10 pounds. Candidates must be able to lift, carry, push, and pull materials with assistance and/or proper equipment.

AAP/EEO Statement

McCallum Theatre provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.

About the Muses & Patroness Circle

The Muses & Patroness Circle is comprised of talented women who share a passion for the performing arts and a deep commitment to arts education. Through leadership, camaraderie, and philanthropy, they have raised over $11 million to support McCallum Theatre Education programs.

About the McCallum Theatre

McCallum Theatre is a renowned non-profit performing arts theater dedicated to enriching the cultural life of our community through world-class entertainment, education, and community engagement. To learn more visit www.mccallumtheatre.org.

Palm Desert, California

Located in the Coachella Valley, Palm Desert is home to over 50,000 residents and is known as a cultural, educational, and retail center. It attracts seasonal and permanent residents alike and is located just 15 miles from Palm Springs and 125 miles from Los Angeles.

To Apply

Please submit a resume and brief cover letter to Human Resources at hr@mccallum-theatre.org
Subject line: Muse Program Coordinator – [Your Name]