Operations Manager


Atherton, CA

Work Location: In-office


  • Full Time
  • Atherton, CA
  • Sat, Jan 1, 2022
  • Work Location: In-office
  • Festival

Website musicatmenlo Music@Menlo

Music@Menlo is currently seeking an experienced and highly motivated Operations Manager to work closely with the Director of Artistic Operations on the daily operations of the festival’s professional concerts and student institute and internship programs.


Production Management
·      Plans and implements logistics related to festival concert production, including scheduling of venues and other facilities, and procurement and leasing of equipment for rehearsals and concerts
·      Coordinates facility rental and concert production needs for year-round concerts
·      Procures equipment and services during the festival and throughout the calendar year; arranges equipment and support needs for festival recording engineer, public relations agent, and other visiting service providers
·      Coordinates volunteer teams during the festival and other special events, including scheduling ushers and hospitality support. Works closely with development team and with volunteer leaders in the stewardship of all volunteer communications and activities
Seasonal Staff Hiring and Management
·      Recruits and hires festival support staff, both administrative and production, including house managers, stage managers, recording and video engineers, and other technical staff
·      Drafts and generates contracts for year-round and seasonal service providers
·      Manages and updates Music@Menlo policies and procedures manual for all staff and interns; assures compliance with all federal, state, local regulations, and Menlo School hiring and human resource policies and guidelines
Arts Management Internship Program
·      Manages the recruitment and hiring of approximately twenty summer interns including creation of job descriptions; attending local university career fairs; marketing (print and social media); application tracking; coordinating interviews; planning and leading intern orientation sessions; coordinating outside speakers for intern seminar series
·      As needed, supervises summer contract staff and intern teams
·      Develops and maintains alumni lists and tracks current professional activities so that quantitative data and narrative text can be highlighted and featured in Music@Menlo’s publications and online content

Music@Menlo LIVE Recordings and Festival Merchandise
·      Creates and maintains artist recording contracts for Music@Menlo LIVE, the festival’s recording label
·      Manages the physical inventory and sales (both physical and digital) of Music@Menlo LIVE
·      Tracks production costs related to Music@Menlo LIVE and royalty payments due to artists
·      Coordinates all of the necessary music performance and recording licenses required such as ASCAP, BMI, and Harry Fox Agency
·      Manages procurement, sales, and inventory of festival merchandise (posters, t-shirts, mugs, etc.)

General Office Management
·      Coordinates archival management of festival files and materials and storage
·      Coordinates office equipment and supplies

Full description at https://musicatmenlo.org/about/jobs

To apply for this job email your details to daphne@musicatmenlo.org