Website Oklahoma City Philharmonic
JOB TITLE: General Manager
REPORTS TO: Executive Director
SUPERVISES: Concert Operations/Guest Artist Liaison, Education Manager, Stage Manager, Librarian, and Personnel Manager
JOB SUMMARY: The General Manager is a member of the OKCPHIL’s Senior Staff and leads a team of highly skilled professionals. The position is responsible for ensuring that the planning and production of all orchestra events (concerts, rehearsals, runouts, special events, etc.) run smoothly, effectively, and in a financially responsible manner. The General Manager functions as a liaison between the orchestra and the rest of the organization and is responsible for carrying out the provisions of the Master Agreement. The position is also responsible for oversight of Education and Community engagement related planning and programs. The General Manager works closely with the Executive Director and Music Director and plays a key role in ongoing interactions with various partners including the Civic Center Music Hall, OKC Ballet, and the Canterbury Voices regarding Philharmonic activities.
JOB DUTIES AND RESPONSIBILITIES:
· Plan and administer all concert production activities of the orchestra.
· Engage and negotiate contracts for guest artists and conductors.
· Coordinate operations and production activities with appropriate staff.
· Supervise orchestra setup for rehearsals and concerts.
· Supervise and manage all rehearsals and concerts in coordination with guest artist contracts, venue technical staff, operations staff, contract labor, and conductor.
· Confirm arrangements with recording engineer for any recording of concert, in consultation with appropriate staff.
· Supervise the arrangements for guest artist travel, accommodations, and hospitality.
· Create, coordinate and distribute all production schedules and stage plots in a timely manner.
· Organize and produce all orchestra fee engagements, runout concerts, and special projects.
· Serve as liaison to venues for organization’s logistical and production needs.
· Complete and submit all stage crew semi-monthly payroll in coordination with Stage Manager and Finance Director.
Scheduling & Planning
· Prepare the orchestra’s master schedule by working with the Executive Director and Music Director to achieve artistic goals, while maximizing services for financial benefit and upholding the requirements of the Master Agreement.
· Participate in the season planning process, in collaboration with Music Director and Executive Director; research potential programs, artists, conductors, and partnership opportunities, as necessary.
· Determine feasible schedules and budgets for special events such as runouts, recordings, and community engagement programs.
· Book all necessary facilities.
· Serve as a member of management’s negotiating team for collective bargaining agreements; research specific issues as requested by the negotiating team; determine financial impact of proposed changes.
· Monitor, identify and propose changes and develop strategies to achieve optimal results, on an ongoing basis.
· Interpret, implement and uphold terms of the Master Agreement.
· Maintain open communication with Orchestra Committee and respond to issues in a timely manner in consultation with appropriate staff.
· Promote a positive relationship between the orchestra, administration, and Board.
· Ensure best possible physical working conditions for the orchestra in all situations.
· Develop and monitor budgets for all production activities.
· Supervise Education and Community Engagement activities and approve the Education department’s annual budget.
· Maintain appropriate cost controls while maintaining artistic integrity and upholding the Master Agreement.
· Manage procurement of supplies, licenses, equipment and services for operational purposes.
· Serve as part of senior management team to assist the Executive Director in setting and implementing administrative and artistic policies established by the Board.
· Manage the completion annual ASCAP/BMI reporting.
· Maintain inventory of all orchestra owned equipment (musical and non-musical) and coordinate updated inventory with Finance Director for insurance purposes.
· Coordinate activities of Development and Marketing departments for special projects involving the use of the theatre, stage crew, and/or orchestra musicians.
· Serve on Board committees as required.
· Perform other duties as assigned by Executive Director.
Please send a cover letter, resume, and three (3) professional references to firstname.lastname@example.org
About the OKCPHIL:
The Oklahoma City Philharmonic (OKCPHIL) has gained recognition as one of the nation’s premier regional orchestras. Tracing its roots to 1924, the Oklahoma City Philharmonic was formed in 1988 under the musical direction of Founder and Music Director Emeritus Joel Levine and began a new era with the passing of the baton to current Music Director Maestro Alexander Mickelthwate in 2018.
The Orchestra remains steadfast in its mission “to provide inspiration and joy for the community through orchestral music.” Through its consistent commitment to excellence, the Oklahoma City Philharmonic strives to enrich lives, expand cultural development, educate future generations, and provide audiences with a diverse and inspirational performance experience. Committed to expanding its reach well beyond the concert hall, the Oklahoma City Philharmonic enjoys a close collaborative relationship with Oklahoma’s colleges and universities as well as the city’s other premier arts organizations including Oklahoma City Ballet and Canterbury Voices.
Through high-caliber performances and a variety of Education and Community Engagement programs the OKCPHIL serves over 135,000 throughout the state of Oklahoma.
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