Manager of Special Events and Projects

The Pittsburgh CLO is a not-for-profit cultural organization dedicated to the preservation, creation and promotion of the American musical theater art form, the furnishing of arts education and providing meaningful community engagement opportunities in Western Pennsylvania and throughout the United States.
Pittsburgh CLO is seeking a dedicated, experienced, performing arts professional to join our producing department as Manager of Special Events and Projects.

The Manager of Special Events and Projects is responsible for generating additional contributed revenue by providing staff leadership and project management for special fundraising events and projects conducted by the CLO and the CLO Ambassadors. This position will work with CLO staff, Board, Ambassadors and event committees on all aspects of events and special projects including sponsorship, auctions, raffles, logistics and volunteer recruitment and management.

If you have a strong passion for the arts, we want to hear from you! 

What you’ll do: 

Lead and manage the planning of the CLO Ambassadors Wine Tasting and other Ambassador events. Responsibilities include:
– Creating solicitation materials, letters, and other written content
– Organizing auction donations
– Overseeing the design and production of event invitations and programs
– Coordinating volunteer meetings
– Managing tasks critical to the event’s success and overall Ambassador activities
– Work closely with volunteer leaders and committees to plan and implement CLO fundraising events
– Develop and maintain calendars and event timelines, ensuring deliverables and deadlines are met

Take the lead in organizing the CLO Gala Event, which involves:
– Developing solicitation materials and mailings
– Coordinating auctions and raffles
– Managing staff and volunteer needs
– Overseeing the design and production of the event program
– Handling all necessary tasks to ensure the event’s successful execution
– Work closely with volunteer leaders and committees to plan and implement CLO fundraising events
– Develop and maintain calendars and event timelines, ensuring deliverables and deadlines are met

Lead other CLO Special Events as needed, including:
– Cast parties, special donor events, and pre/post-performance gatherings Fundraisers, SPARK Festival events, and other special projects
– Oversee the recruitment, scheduling, and coordination of volunteers for all CLO special events and fundraising activities
– Cultivate and maintain positive relationships with local vendors, such as caterers and restaurants to ensure well designed, cost effective events that meet CLO’s standards
– Provide leadership and expertise in the development and execution of additional CLO special projects as needed
– Other duties as assigned to support the mission of CLO

What you’ll need: 
– 1-3 years’ experience in a non-profit or community organization in development, special events, community campaigns or volunteer management
– Excellent project management and organizational skills with demonstrated attention to detail and accuracy
– Excellent customer service and relationship building skills
– Strong aptitude for oral and written communication
– Engaged in and inspired by Musical Theater
– Ability to work quickly and accurately in a fast-paced environment
– Flexible and skilled at juggling multiple projects at once with the ability to deftly manage logistics
– Proficiency in computer skills, including Microsoft Office Suite and database programs. Graphic design and/or Tessitura a plus
– Ability and willingness to work nights and weekends, when necessary
– Demonstrated achievement with successfully developing, implementing and managing budgets, event calendars and schedules
– Ability to foster a work environment that is safe, respectful, and supportive and that embodies the values of equity and inclusion
– Valid Driver’s License

What we offer: 
– Compensation at $50,000
– Full-time, exempt position with a dynamic organization and engaged team
– Full employer-paid benefits package (health, vision, dental, and life). Voluntary additional life and LTD available
– 403(b), 401(a), FSA, PTO, and select paid holidays
– Perks include free tuition for CLO Academy classes and free tickets to CLO productions

It is the continuing policy of Pittsburgh CLO to afford equal employment opportunity to qualified individuals regardless of their race, color, religion or belief, age, sex, gender identity or expression, national origin, ancestry, sexual orientation, physical or mental disability, veteran status, or family or parental status and to conform to all applicable laws and regulations to that regard. This policy of equal employment opportunity comprehends all aspects of the employment relationship, including application and initial employment, promotion and transfer, administration, and the application of service, retirement, seniority and employee benefit policies.

Apply online at https://pittsburghclo.applytojob.com/apply/ZZu0U2TiUB/Manager-Of-Special-Events-And-Projects?source=Arts+Admin+Jobs