Executive Assistant

Plano Symphony Orchestra

Plano, TX

Work Location: In-office


  • Full Time
  • Plano, TX (Remote)
  • Work Location: In-office
  • Symphonic
  • $35,000.00
  • $45,000.00

Website Plano Symphony Orchestra

The PSO is a leading regional arts organization and holds a unique place in the cultural landscape of North Texas, providing accessible arts engagement and community enrichment through world-class musical experiences and education initiatives. The Executive Assistant and all PSO employees are responsible for supporting our mission to inspire, educate, entertain, and involve our community in the enjoyment of great music.

Daily operations include:
• Manage and organize all documents and information in the Music Director search.
• Assist in managing and coordinating the Executive Director’s calendar.
• Manage volunteers and internal scheduling with the Executive Director.
• Manage reporting inside the CRM (Spektrix)
• Direct interaction with patrons, volunteers, and vendors via phone, email, and in-person.
• Assist in needs of the Board of Directors including meetings and detailed minutes.
• Assist with data entry, including auditing patron accounts/giving status in CRM database.
• Assist with updating the PSO’s accounts and records through financial entries and reconciliations as assigned.
• Be knowledgeable of all Plano Symphony programming and events, including subscription concerts, the Family Concert Series, Education programs, Development events, and more.
• Maintain daily communication with PSO team.
• Participate in weekly staff calls to discuss and prioritize organizational activities.
• Maintain shared calendars.
• Other duties as assigned.

• Excellent project management skills; ability to multi-task, track multiple projects, meet deadlines.
• Strong customer service mindset with the ability to effectively interact with diverse individuals and groups.
• Ability to work independently and in collaboration with other team members.
• Proficiency in data entry and communication using Microsoft Office software.
• Excellent written and verbal communication skills.
• Demonstrated writing/proofreading skills.
• Adept at problem-solving.
• Bachelor’s degree preferred.
• Basic bookkeeping experience preferred.
• Experience with Spektrix or other Customer Relationship Management platform(s) preferred.
• Ability to work evenings and weekends as required for performances, events, meetings, etc.
• Passion for the arts in our community. 

For consideration, interested individuals should send a cover letter, resume, and writing samples to hiring@planosymphony.org, using the subject line “ExA Application.”

Any questions about this position may be directed to hiring@planosymphony.org. If a writing sample is not available, please contact the email address above for an alternate option.

To apply for this job email your details to jparks@planosymphony.org