Overview

The Operations and Administrative Associate reports to the Executive Director and is responsible for providing administrative/operational support for Seattle Pro Musica.

Purpose and Objective
Provide administrative support for Seattle Pro Musica’s operational, fundraising, marketing, and concert needs. Function as administrative support staff to the Executive Director and the Artistic Director. Provide operational support for programs, concerts, and fundraising events.

Principal Duties and Responsibilities
• Manage ticket, subscription, and merchandise sales, including processing and fufilling orders by phone and in person.
• Provide administrative support for development and fundraising activities, including data entry, management of donor database, and annual appeals.
• In conjunction with the Executive Director, maintain information systems, databases, member rosters, donor information, mailing distribution list, and email distribution lists.
• Provide administrative and operational support for the annual fundraising auction/gala, including data entry, management of auction inventory and database, and on-site management. Serve as onsite Auction Manager.
• In conjunction with the Executive Director, plan and execute front-of-house and box office operations for concerts. Serve as House Manager during performances.
• Maintain the music library collection and database, including circulation of music to choir members.
• Assist in recruitment and management of volunteers for concert production, auction, and office projects.
• Assist Executive Director and Artistic Director with tasks as assigned.
• Complete general office maintenance and management duties as assigned.

Qualifications
The successful candidate will share a passion for and commitment to the mission and artistic vision of Seattle Pro Musica. The candidate will possess strong customer service and organizational skills with demonstrated proficiency in Microsoft Office applications. Experience with database entry is a plus. The candidate must possess energy, enthusiasm, and initiative; must be detail-oriented and capable of managing multiple tasks on a daily basis. Candidate must be experienced in working in support of and as part of a high-energy team in a deadline-driven environment. Strong written and verbal communication skills are highly desirable. Customer service, events management, and administrative experience preferred.

Anticipated start date of July 15, 2019. Apx. 40 hrs/wk with occasional overtime in support of performances/events. Hourly position; healthcare stipend of $300/mo; annual salary $38,500-$40,000 DOE. Specific hours variable, dependent upon event schedule, with some evening and weekend hours required. Anticipated 2019-20 schedule available upon inquiry.

Questions may be directed to Katie Skovholt, Executive Director (she/her/hers) at katie@seattlepromusica.org.

To apply, please send resume and cover letter to Ms. Skovholt at katie@seattlepromusica.org. No phone calls, please.

Seattle Pro Musica is an Equal Opportunity Employer. SPM’s policy, in recruitment, hiring, training, promotion, demotion, discipline, layoff, recall, and termination, is to provide equal opportunity at all times without regard to any classification which is or may be recognized as a protected class under applicable laws or ordinances. These classes include but are not limited to: race, color, religion, creed, national origin, ancestry, marital status, familial status, parental status, veteran’s status, gender, gender identity, gender expression, sexual orientation, political ideology, age, and disability (mental, sensory, physical, or use of a service animal).

To apply for this job email your details to katie@seattlepromusica.org

About Seattle Pro Musica

Seattle Pro Musica believes in the power of voices joined in harmony to enrich the lives of our audiences, our singers, and the community at large. We also believe in making the beauty of choral music available to as many people as possible. Though our members come from all walks of life and span generations, we are united by our desire to make beautiful music together and share it with the world.

Throughout our 46-year history, we’ve been recognized for the caliber of our programming and performances. We’ve received the Margaret Hillis Award for Choral Excellence and the ASCAP/Chorus America Award for Adventurous Programming, and we were ranked as “among America’s very best choirs” by American Record Guide. Under the baton of Artistic Director and Conductor Karen P. Thomas, we’ve received international acclaim for our CD recordings and live performances. Choir and Organ writes, “Seattle Pro Musica presents a cappella singing at its best,” and Fanfare Record says, “This is truly an extraordinary choir.”

We’ve also appeared by invitation at numerous international and national festivals, and we’ve been fortunate enough to perform with artists like Jane Eaglen, Andrea Bocelli, Josh Groban, Pacific MusicWorks, and Seattle Symphony. Members of Seattle Pro Musica have also appeared on GRAMMY Award-winning and GRAMMY-nominated albums by Ricky Kej and Wouter Kellerman. Most importantly, Seattle Pro Musica is beloved by a community of listeners and supporters who make everything we do possible.

Our statement on cultural equity:
Everyone deserves equal access to a full and vibrant creative life, and this access is essential to a free and healthy society. To support the creative life of our community, Seattle Pro Musica commits to policies and practices of cultural equity that foster equal access, inclusion, and justice.

We recognize cultural equity as a framework of values, policies, and practices that ensures arts institutions serve the needs of all people, especially those who have historically been underserved based on race/ethnicity, age, disability, sexual orientation, gender, gender identity, socioeconomic status, geography, citizenship status, or religion.

As we pursue our artistic mission, we will hold ourselves accountable to cultural equity. By acknowledging and challenging inequities, both as an individual arts organization and in partnership with others, we can and will make change happen.