Orchestra Personnel Manager

Seattle Symphony

The Seattle Symphony unleashes the power of music!

Seattle, WA

Work Location: In-office


  • Full Time
  • Seattle, WA (Remote)
  • Sun, Jun 30, 2024
  • Work Location: In-office
  • Symphonic
  • $95,000.00
  • $120,000.00

Website Seattle Symphony

The Seattle Symphony unleashes the power of music!

Position Summary:

The Orchestra Personnel Manager (OPM) acts as the cornerstone in the relationship between the Musicians and Administration. This position creates an environment for the musicians that is representative of Seattle Symphony Orchestra’s (SSO) values of excellence, innovation, curiosity, collaboration, inclusivity, respect, integrity, and service by acting as a counsel and a resource for SSO Musicians.

To achieve this, an OPM candidate should have broad experience in administrating collective bargaining agreements and policies typical of orchestras. They will need to be skilled at communication and creative problem solving and to be able to demonstrate that they can handle confidential matters with sensitivity and discretion.

The Seattle Symphony Orchestra plays for both the SSO and the Seattle Opera (SO). This position and the Assistant Personnel Manager cover all services for both the SSO and the SO when the Orchestra is working during the 45-week season and 2-week summer opera. The OPM will work very closely with the Vice President and General Manager of the SSO and alongside the Operations, Artistic, and People & Culture departments of the SSO and SO.

Essential Job Functions:

· Ensures efficient operation of all Orchestra services, at both the SSO and SO in coordination with the Operations department, the Artistic department, the Librarians, and the Stage Crew. Maintains a productive and supportive relationship with the Music Director. Informs guest artists and conductors of work rules and related issues.

· Manages functions that have specific provisions in the collective bargaining agreement. These include:

· Ensuring compliance with collective bargaining agreement provisions regarding working conditions, services, etc.

· Coordinating all aspects of auditions, including developing a recruiting strategy and facilitating audition logistics.

· Applying all contractually mandated relief and other leaves for musicians.

· Hiring extra musicians and maintaining sub lists.

· Participating in probation meetings for musicians without Rights of Renewal and supporting the Orchestra’s committees as needed.

· Traveling with the Orchestra when the SSO goes on tour.

· Promotes the Orchestra’s commitment to an equitable and anti-racist future by strengthening the commitment to ED&I work within the Orchestra and supporting continual growth in the Musician recruitment, hiring, and tenure processes.

· Acts as the primary method of communication between the administration and musicians, and acts as counsel and advocate for the musicians by resolving both contractual and personal concerns. Oversees the Assistant Personnel Manager.

· Advises Operations staff on Orchestra related issues.

· Works directly with People & Culture representatives on employee relations issues such as L&I claims, accommodation requests, leaves of absence, and compliance on local and federal laws.

· Provides analysis from ArtsVision and keeps detailed digital records using Microsoft suite, ArtsVision, and cloud-based software.

· Oversees payroll, developing systems for communications between Finance and Operations and ensuring that musicians are paid accurately and in a timely manner.

· Handles special projects as needed.


· Excellent Medical, Dental and Vision Insurance (PPO, low deductible)

· Employer paid Long-Term Disability, AD&D and Life Insurance

· Employer paid ORCA pass for Metro, Sound Transit, the WA State ferries, or other public transport system

· 403b retirement savings plan with employer matching at 1 year

· 10 days Vacation Time, 10 days Sick Time

· 2 personal days

· 11 paid holidays per year

· Your birthday off!

· Employee Assistance Program

Job applications will be reviewed until the position is filled.

The Seattle Symphony values diversity and inclusiveness in the workplace. Individuals who bring diverse backgrounds and perspectives are encouraged to apply. It is our policy to provide equal employment opportunity (EOE) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Seattle Symphony will provide reasonable accommodation for qualified individuals with disabilities.


· Proven ability to balance the human, artistic, and financial needs of the organization with empathy, integrity, tact, and patience. A successful candidate will be able to demonstrate a history of,

· Excellent interpersonal and leadership skills,

· Creative thinking around conflict resolution,

· High-functioning organization and planning,

· Trustworthiness and discretion, and

· Success supporting the unique needs of musicians in the workplace.

· Demonstrates a strong sense of fairness and good judgement.

· Significant experience as an Orchestra Personnel Manager, additional experience working in symphony orchestras as a musician and/or as an administrator strongly desired.

· Experience administering collective bargaining agreements; a high level of knowledge regarding labor and employment law.

· Must be able to effectively oversee budgeting and payroll associated with Orchestra personnel. Proficient in related computer software. ArtsVision experience a plus.

· Bachelor’s degree in Music, Music Business, or Arts Administration or equivalent experience.

Physical Requirements:

The physical requirements described here must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· The functions of this position are performed primarily in an office environment

· Ability to stand for long periods, especially during auditions and travel.

· Regular activities include frequent sitting, standing, walking, reaching, and bending.

· This position may require occasional pulling, lifting and climbing stairs.

· Ability to speak, hear and communicate clearly while handling staff inquiries, telephone calls, and customer requests.

· Close visual acuity abilities for viewing a computer screen and reading, preparing, entering and/or analyzing data.

· This position requires repetitive motions of the wrists, hands and fingers for typing at a standard keyboard and regular pinching, picking up and holding pencils and other desk tools.

· Must have the ability to lift 30 pounds as needed.

To apply for this job please visit recruiting.paylocity.com.