Overview

POSITION TITLE: Assistant Orchestra Personnel Manager

REPORTS TO: Orchestra Personnel Manager

STATUS: Regular, Full-time

POSITION SUMMARY
Under general direction and in accordance with established procedures and source documents, assist the Orchestra Personnel Manager in ensuring compliance with all union contracts, acting as liaison between management and Orchestra, administering Orchestra auditions, and serving as a resource and counsel for Musicians.

FUNCTIONS OF THE JOB

1. Work personnel duty for Orchestra services as assigned and during split orchestra weeks, including all weeks of Opera season. Ensure Orchestra working conditions and activities are in compliance with the provisions of all Orchestra agreements, including Master Agreement and Side Agreements between the SLSO and Local-2-197 AFM, and local and national electronic media agreements.
2. Serve as liaison between Orchestra members, management, staff, Music Director, guest conductors, and committees.
3. Communicate with conductors regarding work rules, illnesses, and related issues. Communicate last minute personnel changes to stage crew.
4. Document attendance in accordance with established procedures.
5. Resolve routine orchestra personnel problems in a consistent and fair manner in consultation with the Orchestra Personnel Manager.
6. Assist in communications between Orchestra Musicians and Management by performing duties such as distributing musician seating, weekly schedules, and travel information, and by collecting materials from musicians such as leave requests, archival recording orders, and travel forms.
7. Provide general administrative support to the Vice President of Artistic and Operations and the Orchestra Personnel Manager, including meeting scheduling and logistics, filing, correspondence, and data entry.
8. Assist Orchestra Personnel Manager with preparation for and execution of Orchestra auditions, including: creation of audition advertisement and applicant materials; serving as primary contact for correspondence with applicants; processing all resumes, deposits and application forms; working for all audition days.
9. Assist in coordinating Orchestra payroll.
10. Process reimbursements for substitute musician expenses, invoices for orchestra-personnel related expenses, and orchestra-personnel deposits.
11. Assist Orchestra Personnel Manager on all media services and related activities, such as processing of media payments to musicians and distribution of complimentary media.
12. Travel with Orchestra while on tours and services outside of Powell Symphony Hall as assigned; in addition to regular duties, assist in supervising Orchestra related activities and travel.
13. Attend operations department, production, and other meetings as required.
14. Perform other related duties as needed or directed.

POSITION QUALIFICATION REQUIREMENTS

Knowledge: Requires broad understanding of the classical music discipline involving extensive theoretical knowledge including stage protocol. Equivalent to a complete four-year college or university education in Music or the performing arts.

Experience: Minimum of two years experience with a Symphony Orchestra to obtain sufficient background to perform duties of the position. One to three years administrative experience, preferably with a performing arts organization. Experience working with a collective bargaining agreement preferred, and extensive music background mandatory.

Skills and Abilities:

1. Under general direction, work from objectives with little functional guidance.
2. Ability to work with and maintain confidential data.
3. Excellent communication skills, both written and verbal, with ability to maintain and promote a positive work atmosphere. Excellent listening skills.
4. Ability to communicate with internal and external contacts with a high degree of diplomacy, tact, compassion, and in a calm and confident manner.
5. Ability to perform a wide range of duties requiring knowledge of related organizational policies, procedures, and Musicians’ collective bargaining agreement.
6. Strong problem-solving skills and ability to perform detail-intensive projects.
7. Work schedule negotiable, but must be available to work during concerts and rehearsals on weekends and evenings.
8. Ability with and/or strong aptitude to learn MS office programs, especially Word, Excel and Outlook.

About St. Louis Symphony Orchestra

About the St. Louis Symphony Orchestra
Celebrated as one of today’s most exciting and enduring orchestras, the St. Louis Symphony Orchestra is the second-oldest orchestra in the country, celebrating its 139th year in the 2018/2019 season. Widely considered one of the world’s finest, the SLSO maintains its commitment to artistic excellence, educational impact, and community connections – all in service to its mission of enriching lives through the power of music.
In addition to its regular concert performances at Powell Hall, which has been the permanent home of the SLSO for 50 years, the orchestra is an integral part of the diverse and vibrant St. Louis community, presenting free education programs and performances throughout the region each year. The SLSO presents Live at the Pulitzer, a four-program series at the Pulitzer Arts Foundation. The SLSO also serves as the resident orchestra for Opera Theatre Saint Louis, with this season marking the 42nd year of a partnership that is unique in the country.
The Grammy Award–winning SLSO’s impact beyond the St. Louis region is realized through weekly Saturday night concert broadcasts on St. Louis Public Radio, celebrated recordings, and regular touring activity. The SLSO is a highly respected collaborator and sought-after artistic partner by some of the world’s greatest musicians and composers, as well as local and national organizations. The SLSO has a long history of robust and enduring collaborations with artists and composers that have developed and deepened over the years.
Today, the SLSO builds on the institution’s current momentum on all fronts, including artistic, financial, audience growth, and community impact, and looks toward the future with Stéphane Denève. Denève, who has been a frequent guest conductor with the orchestra since 2003, begins his tenure as Music Director with the 19/20 season, following this season as Music Director Designate. For more information, visit slso.org.