POSITION TITLE: ORCHESTRA PERSONNEL MANAGER
REPORTS TO: Vice President, Artistic and Operations
The Orchestra Personnel Manager is responsible for the engagement of and communication with musicians, the administration of orchestra services, and ensuring compliance with the collective bargaining agreement. This position reports to the Vice President of Artistic and Operations (VPAO) and works closely with Orchestra musicians, Librarians, Director of Artistic Administration, Artistic Operations Manager, Director of Operations, and Stage Crew of the St. Louis Symphony Orchestra.
FUNCTIONS OF THE JOB
1. Oversees compliance with work rules of the collective bargaining agreement and working conditions of all contracts governing the employment and engagement of musicians.
2. Ensures the appropriate scheduling of full-time musicians for services, consulting with the Music Director, conductors, and section principals in determining performing assignments.
3. Identifies need for and engages extra and substitute musicians.
4. Schedules, advertises and oversees audition process to fill vacant positions in the orchestra. Administers probationary process for full-time, tenure-track position, and assists with work authorization and visa issues as needed.
5. Prepares orchestra rosters, weekly schedules and other orchestra personnel communication as needed for distribution to musicians and staff.
6. Administers orchestra payroll and other compensation according to provisions of the collective bargaining agreement, side agreements, individual musician contracts, and other local and national electronic media agreements.
7. Develops orchestral personnel annual budgets and oversees financial management of budgets throughout each season.
8. Creates and maintains musician personnel records and reports
9. Facilitates clear and productive communication between musicians and library, stage crew, artistic administrative, and other operations staff.
10. Manages musician leave requirements and requests in compliance with CBA and individual contracts, including vacation time, sick leave, relief and other time off.
11. Maintains an ongoing supportive and informative relationship with Music Director, and communicates with other staff and guest conductors regarding work rules, illnesses and other issues that may impact artistic considerations.
12. Collaborates with Director of Artistic Administration to develop rehearsal plans with conductors, managing changes and compliance.
13. Works with stage management, conductors and musicians to ensure appropriate stage set-up and anticipates issues related to seating configuration.
14. Serves as a resource and advisor to other staff and external constituents regarding musician engagement, questions, concerns, issues and requests, including SLSO community partnership programming and casting.
15. Collaborates with the department of Human Resources regarding musician benefit administration and employment status changes, including hiring, leaves, resignations and retirements.
16. Assists the VPAO and President/CEO with musician collective bargaining negotiations, individual contract negotiations, and grievances.
17. Other duties as assigned.
POSITION QUALIFICATION REQUIREMENTS
Knowledge: An extensive working knowledge of orchestral repertoire, familiarity with administration of orchestra collective bargaining agreements, and knowledge of and/or interest in employment law. Proficiency in a PC network environment, including Microsoft Office suite.
Experience: Bachelor’s degree, preferably in music performance, or otherwise applicable experience; a minimum of 5 years experience in an orchestra personnel management role, or a combination of experience in a personnel management role and substantial experience as a professional orchestral musician.
Skills and Abilities:
1. A commitment to facilitating an environment and circumstances that support artistic excellence, while balancing organizational priorities and financial considerations
2. Managerial commitment to fairness, discretion, trust, confidentiality, and high ethical standards
3. Outstanding interpersonal skills and the ability to maintain positive working relationships with a wide variety of constituents and personalities
4. Enthusiasm for working collaboratively with conductors, artists, members of the orchestra, members of the staff, and other SLSO constituents
5. Able to work independently, anticipate potential issues, problem-solve creatively, act decisively, and demonstrate good judgment
6. Excellent verbal and written communication skills
7. Refined sense of prioritization, organization, and attention to detail
8. Strong financial management and budgeting skills
9. Ability to work days, evenings, weekends, and irregular hours as required