Development Associate

Texas Performing Arts at The University of Texas at Austin

Austin, TX

Work Location: Hybrid: remote & office

Performing Arts Center

  • Full Time
  • Austin, TX (Remote)
  • Work Location: Hybrid: remote & office
  • Performing Arts Center
  • $48,000
  • $52,000

Website tpapresents Texas Performing Arts at The University of Texas at Austin

About Texas Performing Arts:

Texas Performing Arts (TPA) is the professional arts presenting and producing program of The University of Texas at Austin. One of the largest and most active university-based performing arts centers in the U.S., TPA is an anchor institution in Austin’s arts, cultural, and entertainment landscape. TPA operates venues on the UT campus including Austin’s largest theater, Bass Concert Hall. Its public programs include Broadway in Austin; a curated season of international dance, theater, and music; and presentations of national touring artists. TPA is an integral unit of UT’s College of Fine Arts and engages students across the university.

Job Description:

The Development Associate provides administrative support for Texas Performing Arts’ fundraising activities. The position is primarily responsible for major gift support, including producing donor cultivation and stewardship materials, acknowledgments, and research. The Development Associate also oversees event implementation, which includes data and correspondence management, onsite event support, and other tasks related to events that support TPA fundraising priorities, including Board meetings, performance-related dinners and receptions, annual events, and other strategic events.

To apply for the Development Associate position at Texas Performing Arts, please visit https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/UT-MAIN-CAMPUS/Development-Associate_R_00021327.

Cover letter, references, and a resume required to apply.

Responsibilities:

Gift Officer Support
• Provide administrative support for Director of Development and Associate Director(s) of Development in donor cultivation, engagement and stewardship activities, goal setting, proposal preparation/tracking, contact reports, and strategy development.
• Prepare gift officer(s) for meetings, including meeting agendas, briefing reports and information packets for donors and prospects. Handle meeting follow-up needs.
• Assist with the development of meaningful communication with prospective donors including impact reports, news, invitations, etc.
• Create donor reports, meeting agendas, contact reports, correspondence, and follow-up materials.
• Perform basic donor research.

General Administrative Support
• Process major gifts and maintain reports and files in accordance with UT policies and procedures across TPA and UT development databases/systems.
• Generate gift acknowledgment letters and materials.
• Track expense reimbursements for gift officers in a timely manner.
• Coordinate internal and external meetings.

Event Implementation
• Assist in the planning and execution of TPA development events from start to finish under the leadership of the Director of Development and Associate Director of Development and in coordination with other stakeholders. Process all necessary event forms, manage day-of-event support, pre- and post-event communication, and promotion.
• Maintain and develop lists for save-the-dates, invitations, RSVPs, and attendees; manage data entry related to events.
• Create and coordinate correspondence and communications related to development events, including drafting copy, working with the Marketing & Communications team on design and delivery, and managing guest communications.
• Draft acknowledgement letters/emails for event attendees.
• Research and draft annotated guest lists.
• Serve as vendor liaison; Process vendor paperwork and invoices.
• Prepare event budget summary reports.
• Manage on-site check-in and other day-of logistics.

Perform other related functions as assigned. This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described.

Required Qualifications:

• Bachelor’s degree and 1 year experience or High School/GED and 5 years’ experience.
• At least three years’ work experience in development, nonprofit management, administrative assistance, special events, or a related field.
• Stellar writing and communication skills.
• Demonstrated proficiency in Word, Outlook, and Excel; Slack; Zoom.
• Demonstrated experience with data entry and databases.
• Excellent verbal, written, and interpersonal communication skills.
• Proven ability to effectively maintain productive relationships and deliver valued services to multiple stakeholders with different requirements.
• Demonstrated positive attitude, flexibility with working assignments, and a willingness to learn and adapt.
• Self-starter and problem solver.
• Successful in collaborative team environments.
• Superior organizational skills and demonstrated ability to handle multiple tasks and deadlines in a fast-paced environment.
• Proven ability to identify needs and make appropriate decisions while working independently.
• Excellent customer service skills with experience maintaining customer focus and implementing continuous quality improvements.
• Must maintain strict confidentiality related to donors, clients, staff, and other organizational information.
• Demonstrated understanding of the necessity and value of accuracy and attention to detail; ability to process information with high levels of accuracy.
• Must be authorized to work in the United States on a full-time basis for any employer.

Preferred Qualifications:

• More than the minimum required level of experience.
• Experience working in a performing arts or cultural organization.
• Experience working in a large, complex enterprise such as a research university or large non-profit or governmental organization.
• Two or more years of experience with complex data entry in a constituent management database.
• A minimum of two years of experience in assisting a fundraising or development. program or providing complex program support.
• Demonstrated track record of managing fundraising efforts and events.
• Special event/gala management experience.
• Proofreading and data review experience.
• Working knowledge of UT Austin’s policies and procedures.
• Experience with the UT VIP database, Paciolan ticketing system, or other similar systems for donor record management and performance ticketing.
• Interest in and strong commitment to the mission and programs of Texas Performing Arts.
• Familiarity with the Austin, Texas arts, cultural, entertainment, and events landscape.
• Demonstrated commitment to diversity, equity, inclusion, and accessibility in past work roles.
• Demonstrated ability to solve complex problems within standardized policies and procedures

Driving Required

This job requires a driver’s license. If not currently a Texas resident, a Texas driver’s license must be obtained within 30 days of becoming a Texas resident.

Salary Range

$48,000+, depending on qualifications

Working Conditions

• This position is based in Austin, Texas. This position is eligible for a Flexible Work Arrangement (FWA), a combination of on-campus and remote work. FWAs are subject to manager approval and may shift due to changes in business needs.
• Repetitive use of a keyboard at a workstation. Prolonged screen time.
• Physically able to lift and carry objects up to 40 pounds.
• Works independently and unsupervised on a regular basis.
• Work collaboratively as member of a team with people of varied backgrounds.
• Work with sensitive and confidential information, under pressure of rigid deadlines and time limitations, and with overlapping projects.
• Accept supervision.
• Maintain professional demeanor.
• Regular and punctual attendance at workplace with flexibility for early morning, evening and weekend work related to performances and special events.

Work Shift

• Standard 8am – 5pm office hours.
• Early morning, evening and weekend work is required in relation to performances and special events. A compensatory time program is provided.
• Occasional work-related travel may be required.

Required Materials

• Cover letter detailing interest in and qualifications for this specific opportunity.
• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor. References will not be contacted without prior approval of the candidate.
• Work samples may be requested if applicant advances to the interview stage.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Why Join Texas Performing Arts?

This position offers the opportunity to be part of a nimble and ambitious team that thrives on creativity, collaboration, and strategic thinking. Your work will contribute to advancing the arts at one of the best universities in the world and in one of the most exciting cities in America. By creating opportunities for people to come together through live performance, your skills will create innovative learning, engage communities, and make lifelong memories for audiences.

This position is eligible for a Flexible Work Arrangement (a combination of on-campus and remote work) and receives UT Austin’s generous benefit package, including 100% employer-paid basic medical coverage, retirement contributions, paid vacation and sick time, and paid holidays.

Texas Performing Arts welcomes and respects all individuals and communities by valuing and consciously maintaining awareness of diverse perspectives and experiences. We believe inclusivity is critical to fostering excellence in all of our endeavors, and we promote diversity in our recruiting, hiring, and retention practices.

To learn more about Texas Performing Arts and this opportunity, please visit: https://texasperformingarts.org/about-us/employment

To apply for this job please visit utaustin.wd1.myworkdayjobs.com.