Production Supervisor

Texas Performing Arts at The University of Texas at Austin

Austin, TX

Work Location: In-office

Performing Arts Center

  • Full Time
  • Austin, TX (Remote)
  • Work Location: In-office
  • Performing Arts Center
  • $50,000
  • $72,500

Website tpapresents Texas Performing Arts at The University of Texas at Austin

About Texas Performing Arts:

Texas Performing Arts (TPA) is the professional arts presenting and producing program of The University of Texas at Austin. One of the largest and most active university-based performing arts centers in the U.S., TPA is an anchor institution in Austin’s arts, cultural, and entertainment landscape. TPA operates venues on the UT campus including Austin’s largest theater, Bass Concert Hall. Its public programs include Broadway in Austin; a curated season of international dance, theater, and music; and presentations of national touring artists. TPA is an integral unit of UT’s College of Fine Arts and engages students across the university.

Job Description:

The Production Supervisor is responsible for the successful technical production of assigned projects. Reporting to the Director of Production, the Production Supervisor advances shows, oversees show budgets, and provides on-site production management for Texas Performing Arts presentations. The position enables artists to fully realize their visions and creates exceptional experiences for audiences.

To apply for the Production Supervisor position at Texas Performing Arts, please visit https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/UT-MAIN-CAMPUS/Production-Supervisor_R_00018734.

Cover letter, references, and a resume required to apply.

Responsibilities:

• Production Planning: Create production budget estimates for potential or confirmed projects as assigned. Translate production advance information to Texas Performing Arts’ venues, equipment inventory, and staffing conditions. Develop strategies to resolve differences and negotiate changes as required. Ensure that all production requirements and contractual obligations are satisfied. Ensure Texas Performing Arts’ database of production information is up to date, to include light plot, ground plan, lineset schedule, input list, crew list, cast list, parking list, production schedule, dressing room assignments, crew catering needs, and production estimates for assigned shows. Engage with vendors, interdepartmental colleagues, and stakeholders to ensure seamless communication and efficiency of the planning, coordination, scheduling, preparation, setup, operation, maintenance, and breakdown of TPA’s equipment in any and all theatrical and support spaces associated with an assigned event. Consult with other university departments as necessary to ensure compliance with fire codes, occupancy limits and seating configurations, life safety systems and codes, building codes, health codes, and animal safety regulations. Submit work orders, event moving services requests, and tickets for event-specific information technology needs. Schedule and lead production meetings related to specific projects as required.

• Production Operations: Supervise on-site production activity for assigned events. In coordination with the Director of Production, the Production Supervisor will either be on-site, or ensure production department representation on-site whenever visiting productions are present. Coordinate with the assigned TPA event manager, ticketing and guest services staff, and other TPA colleagues to ensure the smooth, safe, and top-quality execution of assigned events. Demonstrate a backstage work ethic of proficiency, safety, excellence, and creative problem-solving.
• Post-Production: Generate daily production/show reports. In consultation with the Director of Production, provide accurate and timely Production Settlement documents for assigned shows. Ensure production vendor invoices are accurately processed for payment.

• Education and Mentorship: Participate in the production department’s development of learning opportunities for UT students. Maintain and directly contribute to a production culture of mentorship, experiential learning, and professional experience for students at UT and in the greater Austin area. Ensure compliance with university policies and procedures regarding student employees. Participate in meeting TPA’s inclusion, equity, accessibility, and diversity goals, with a particular emphasis on students from backgrounds historically underrepresented in production disciplines.

• Perform other related functions as assigned. This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described.

Required Qualifications:

• At least three (3) years of experience overseeing stage productions in roles such as stage manager, production coordinator, production manager, production stage manager, or similar.
• Experience with (or the ability to learn) the full range of live performance including music artists, standup comics, Broadway-style musical performances, “legit” and experimental theater, dance, and film presentation.
• Demonstrated experience leading a production advance process including scheduling, budgeting, technical rider negotiation, and staffing.
• Demonstrated basic knowledge of (or the ability to learn) equipment, systems, and practices across all live production disciplines, including lighting, audio/video, carpentry, rigging, properties, wardrobe, and hair/makeup.
• Demonstrated experience with standard theatrical work rules and general conditions for professional stage crews.
• High level of proficiency with office technology such as Excel, PowerPoint, Word, Outlook, Slack, and Zoom.
• Effective Communications: Demonstrated understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
• Interpersonal Relationships: Demonstrated knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner.
• Organizational Leadership: Demonstrated knowledge of leadership concepts and ability to use strategies and skills to enlist others in setting, embracing and achieving objectives.
• Accuracy and Attention to Detail: Demonstrated understanding of the necessity and value of accuracy and attention to detail; ability to process information with high levels of accuracy.
• Problem Solving: Demonstrated knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply this knowledge appropriately to diverse situations.
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications:

• Experience in an arts presenting organization; arts producing organization; university-based organization; or multi-venue performing arts organization.
• Experience with presenting international artists and productions.
• Experience in an educational setting; experience in teaching, mentorship, or training roles; experience mentoring student employees.
• More than the minimum required level of experience.
• Three or more years of experience working in a supervisory capacity.
• Fluency in a language other than English.
• Interest in and strong commitment to the mission and programs of Texas Performing Arts.
• Demonstrated commitment to diversity, equity, and inclusion in past work roles.
• Relevant professional education or credentials.

Driving Required

This job requires a driver’s license. If not currently a Texas resident, a Texas driver’s license must be obtained within 30 days of becoming a Texas resident.

Salary Range

$50,000 – $72,500 depending on qualifications.

Working Conditions

• This in-person position is based in Austin, Texas and requires full-time residence in the greater Austin area. This position may allow for remote work on a limited basis on non-event days.
• Standing and walking for extended periods of time is required.
• Repetitive use of a keyboard at a workstation; standard office conditions including prolonged screen time.
• Use of manual dexterity.
• Climbing of stairs and ladders.
• Pushing, pulling, lifting, and moving up to 50 lbs.

Work Shift

• Evening, weekend, and holiday work, including “on-call” times, are required in connection with performances and events. Working shifts may include extended daily hours in connection with performances and events. A compensatory time program is provided.

Required Materials

• Cover letter detailing interest in and qualifications for this specific opportunity.
• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor. References will not be contacted without prior approval of the candidate.
• Work samples may be requested if applicant advances to the interview stage.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Why Join Texas Performing Arts?

UT Austin provides an outstanding benefits package, including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Texas Performing Arts welcomes and respects all individuals and communities by valuing and consciously maintaining awareness of diverse perspectives and experiences. We believe inclusivity is critical to fostering excellence in all of our endeavors, and we promote diversity in our recruiting, hiring, and retention practices.

To apply for this job please visit utaustin.wd1.myworkdayjobs.com.