Institutional Giving Manager

The Institute of Contemporary Art, Miami (ICA Miami)

The Institute of Contemporary Art, Miami (ICA Miami)

Miami, FL

Work Location: In-office

Museum

  • Full Time
  • Miami, FL (Remote)
  • Work Location: In-office
  • Museum
  • $70,000.00
  • $75,000.00

Website icamiami The Institute of Contemporary Art, Miami (ICA Miami)

The Institute of Contemporary Art, Miami (ICA Miami)

POSITION SUMMARY:

Under the supervision of the Director of External Affairs, the Institutional Giving Manager is responsible for contributing to the organization’s efforts to raise approximately $3 million from private foundations and corporations. This full-time, exempt position is responsible for supporting the organization’s institutional fundraising program through administrative functions and by researching prospects, developing proposals and reports, drafting correspondence, keeping accurate records, and tracking deadlines. The ideal candidate is a strong and compelling writer who possesses excellent organizational skills and is meticulous with details, follow-up, and managing multiple deadlines and priorities. The position will interact with the leadership team, finance team, and program staff to shape and articulate the work of ICA Miami into successful corporate proposals, grant proposals, and reports.
Responsibilities include but are not limited to:

Relationship Management
● Supports cultivation and stewardship efforts, including drafting compelling stories and updates
● Attends meeting with Artistic Director and Director of External Affairs with corporate partners and philanthropic giving institutions
● Identifies prospects and research leads provided by other parties (Board, Development Committee, CEO, CDO, Development team, etc.)

Administrative Functions
● Drafts and prepares compelling letters of inquiry, memorandums of understanding, proposals, and stewardship reports to institutional funders and prospects
● Assists with soliciting and incorporating information and feedback from program staff and synthesizing edits
● Prepares decks and prepares supplementary materials for proposals and reports
● Maintains login information for grant portals
● Prepares thank you/acknowledgment letters and ensures timely and accurate acknowledgment of all awards
● Proofreads, as assigned
● Prospects new grant opportunities as assigned using databases, Google searches, and funding newsletters
● Organizes, updates, and maintains corporate and grant agency records in Salesforce
● Prepares for site visits and funder meetings, including scheduling, drafting briefing materials, decks, and agendas
● Schedules and helps facilitate internal strategy meetings
● Schedules phone calls, zooms, and meetings with institutional donors and prospects
● Provides support for special events
● Attends meetings, zooms, and calls, as assigned
● Supports development team during periods of high volume
● Prepares correspondence for leadership and program directors
● Performs other duties as assigned

Requirements:
● Excellent written and verbal communication skills are required.
● 3-4 years of experience as a grant writer or journalist preferred.
● Must be an experienced writer who is detail-oriented, has good organizational and computer skills, and is a team player with an ability to communicate effectively.
● Strong project management skills.
● Demonstrated capacity to frame complex situations and present options.
● Enjoys working independently and as part of a team.
● Proficiency in Microsoft Office Suite (Word, Excel, Gmail, Google Docs, Google Sheets and Google Slides) is required.
● Knowledge of and skill in working with a Salesforce or other donor database is highly preferred.

How to Apply

Please forward a cover letter and resume to jobs@icamiami.org with Individual Giving Manager in the subject line.

ICA Miami believes all persons are entitled to equal employment opportunities. It does not discriminate against its employees or applicants because of race, color, religion, sex, gender, national origin, ancestry, age, disability, or marital status. The above statements are of a general nature and are intended to describe the level of work being performed by people assigned to comparable positions. It is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

To apply for this job email your details to jobs@icamiami.org