Accounts Payable Specialist

Utah Symphony | Utah Opera

To connect the community through great live music.

Salt Lake City, UT

Work Location: In-office

Nonprofit Service Organization

Website Utah Symphony | Utah Opera

To connect the community through great live music.

JOB OVERVIEW:

The Accounts Payable Specialist is a vital member of our team and will use their attention to detail, knowledge, and expertise to lead the clear, timely, and effective functioning of payables and internal charge processing. Using their experience and under the guidance of the Controller, the specialist will provide high levels of service to the entire organization to lead all aspects of accounts payable while providing additional general support to the accounting department. This individual will build professional relationships with members of USUO’s staff in order to support the needs of many personalities. The Accounts Payable Specialist will be a professional with the ability to firmly yet kindly help our entire staff meet financial deadlines and be able to understand, explain, and help advise the department on clear financial policies. Often acting as the direct point of contact between the organization and vendors, this individual will occasionally serve as a company ambassador in a forward-facing manner.

ESSENTIAL RESPONSIBILITIES INCLUDE:

Accounts Payable

Prepare, analyze, and input all invoices including verification of proper documentation (third party evidence, GL coding, and department approvals)
Preparation of check processing, issuing, and mailing
Reconcile credit cards and prepare for payment
Manage Divvy system, including training of new organization members
Manage purchase orders system
Manage sales tax reimbursements
Collect, manage, and file appropriate tax documents (W-9 and W-8Ben)
Storage and organization of historical financial records.
Support Accounting Department

Resolve uncashed check payments
Assist with annual audits
Develop a streamlined process for accounts payable
Support management through ad hoc data collecting, reporting, analysis
Special projects as assigned
REQUIRED EDUCATION/EXPERIENCE/SKILLS:

Two or more years’ experience in an accounting environment and/or an associate degree in a business-related field.
Strong Excel skills (formulas, pivot tables, etc.)
Working knowledge of Great Plains software preferred.
Ability to interact with department managers to resolve financial or data discrepancies.
Strong analytical, problem-solving skills.
Excellent organizational skills with the ability to prioritize details and requests.
Excellent time management skills with a proven ability to meet deadlines.
Capacity to work both independently and collaboratively with the team and across functions.
Experience interacting with and providing support for customers.
Ability to keep information confidential.
PHYSICAL REQUIREMENTS:

Prolonged periods of remaining stationary and working on a computer.
TO APPLY:

Please apply online. Application materials should include a cover letter, résumé, and references. Applications without a cover letter will not be considered.

To apply for this job email your details to jobs@usuo.org