Production Manager

Reports to: Director of Production
Location: New York City-Based; Able to work remotely 3-4 days per week when not required in the theatre.
Employment Type: Full-Time, Exempt
Salary Range: $75,000-$90,000
Project Start Date: To be agreed upon by both parties; ideally as soon as possible

JOB HIGHLIGHTS
At what iF we productions, we value curiosity, collaboration, and a passion for storytelling, and we pride ourselves on cultivating a friendly, confident, and supportive environment where every new idea is welcome. From immersive theater to cutting-edge events, our team is driven by a shared commitment to deliver the very best. Our success is rooted in teamwork and a relentless pursuit of excellence. We aim to exceed our clients’ expectations and continually raise the bar for ourselves. We’re all about delivering the very best for every production—and then finding ways to make the next one even better.

As a Production Manager at what iF we productions, you’ll take the lead on planning, organizing, and executing specific projects—from large-scale events to intimate theatrical performances. Working closely with creative teams, vendors, and clients, you’ll ensure every element meets our high standards of excellence and fits within the project’s scope. This role frequently involves nights, weekends, and travel, reflecting the energetic and fast-paced nature of live productions.

The ideal candidate will have an extensive knowledge of production processes, excellent interpersonal and communication skills, the ability to manage multiple projects and competing deadlines, and a desire to be leading member of the what iF we productions team.

KEY RESPONSIBILITIES
• Oversee end-to-end production timelines, coordinating with creative, technical, and administrative teams.
• Manage budgets and resources effectively, ensuring that all expenditures align with project goals.
• Lead on-site teams during load-in, tech, rehearsals, and event/performance days, maintaining clear communication under pressure.
• Collaborate with vendors (e.g., lighting, sound, costumes) to guarantee timely deliveries and setups.
• Monitor safety and quality standards, addressing any issues proactively to keep productions on track.
• Prepare and present regular progress reports to stakeholders, highlighting successes and flagging any roadblocks.
• Foster a culture of continual improvement, encouraging team members to share insights and feedback.

QUALIFICATIONS AND TRAITS
Must-Haves
• Proven experience in production management or a related field (events, theater, etc.).
• Availability to work flexible hours, including nights and weekends, plus occasional travel.
• Outstanding organizational and communication skills, with the ability to handle multiple tasks and tight deadlines.
• Demonstrated leadership abilities, particularly in high-pressure, live-event environments.
Nice-to-Have
• Technical knowledge of lighting, sound, or stage design.
• Experience working in both theater and live event settings.
• Familiarity with Vectorworks or AutoCAD.
• An understanding of NYC Building & Fire Codes.
• Proficiency in Microsoft Office, Google Drive, etc.

WORKING CONDITIONS AND EXPECTATIONS
• Must be available for flexible hours, including evenings, weekends, and occasional travel.
• Comfortable working in high-pressure environments and making quick decisions.
• Ability to lift and move equipment as needed, up to 30 pounds.

BENEFITS
Project-related travel expenses will be covered by what iF we productions, and a weekly commute stipend will be made available. what iF we productions offers flexible time off and a 401k plan with company match. what iF we productions does not offer health care coverage at this time.

EQUAL OPPORTUNITY EMPLOYMENT
what iF we productions is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will be considered for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, protected veteran status, or any other status protected by applicable law. We encourage people of all backgrounds to apply.